Academic Support Specialist-Laney
Peralta Community College District

Oakland, California

Posted in Retail

This job has expired.

Job Info

Peralta/College Information:

Laney College

Laney College, in the heart of vibrant, multicultural downtown Oakland, features the cosmopolitan atmosphere and human energy of a big-city university. Laney is adjacent to the Oakland Museum of California, blocks from historic Chinatown and a pleasant stroll from Lake Merritt.

Since 1948, Laney has provided educational opportunities to students throughout the East Bay and beyond. Serving approximately 14,000 students each semester, Laney reflects the incredible diversity of the community that surrounds it and provides opportunities to traditionally underserved populations. Dozens of languages are spoken on Laney's campus each day.

The school boasts a proven track record of success with exceptional educational programs. The college was given full accreditation by the Accrediting Commission for Community and Junior Colleges (ACCJC) in summer 2009 - a distinction awarded to only five community colleges out of the 27 reviewed that year. In addition, Laney ranks among the top community colleges in California in transferring students to U.C. Berkeley.

Benefits Information:


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

* Medical, dental, vision, prescription drug insurance coverage*

* Life insurance of 150% of your income up to $100,000.

* Long-term disability coverage.

* Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 20.70% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at The CalPERS member handbook is available at, please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

* Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

* Pre-tax commuting expenses (under IRS code 132)

* Tax-deferred plan participation in the 403(b) and 457 plans

* Credit union membership

* Prepaid legal plan participation

* Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Job Title:

Academic Support Specialist-Laney

Time Base:

40 hrs/week 12 months/year


Salary Range: $5,123.64 - $6,185.63/mo. Hiring Range: $5,123.64- $5,625.27/Mo - The maximum initial placement is Step 3 depending on experience

Position Type:



Instructional-VP (551)

Job Description Summary:

(This position is funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project)

Under the direction of the Vice President of Instruction, serves as the major technical resource person for all areas of instruction and curriculum for the college, and follows complex policies and procedures related to the College's instructional offerings and administration.

Duties & Responsibilities :

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position

· Monitors and enters course schedule data in the District data system, such as course meeting times, days, units, hours, attendance type, and other special designations, including monitoring for adherence to State attendance accounting policies and procedures and college scheduling patterns.

· Provides assistance in setting course schedule deadlines and in establishing guidelines for divisions/departments; monitors appropriateness of dates (i.e., scheduled meet times, days, number of hours, units, etc.); proofs schedules for final printing; maintains master room chart and associated files, resolves room conflicts, assigns rooms as necessary, and processes college facilities use requests.

· Processes schedule change forms (i.e., additions, deletions, and changes to the schedule) and enter revised data in the District data system.

· Monitors and enters faculty assignment data (instructional and non-instructional) in the District data system; adheres to District personnel policies and procedures and the PFT Agreement; monitors faculty loads and prepares two-year load averaging reports; processes assignment change forms and changes to pro-rata pay.

· Processes leave banking and extra-load (11-month/12-month assignments) forms; checks forms for completeness and accuracy; maintains leave banking records and produces spreadsheet reports detailing accumulated leave-banked hours by the instructor.

· Keeps apprised of Faculty Service Areas (FSAs) and minimum qualifications required for faculty hires.
· Processes and reviews the accuracy of all online academic personnel actions generated by the instructional divisions on campus.

· Monitors monthly Instructional Prorata Pay Report to ensure hourly and extra-service assignments are paid properly; tracks prorata costs, downloads and produces prorata cost reports for each term's class schedule, using a spreadsheet program.

· Manages activities and organizes the College course outlines (i.e., additions, changes, or deletions initiated by the College Curriculum Committee; monitors adherence to State minimum course standards and regulations regarding prerequisites, corequisites, and recommended preparation.

· Prepares and enters data in the District data system for all Selected Topics courses; monitors for adherence to State and District minimum course standards.

· Prepares program and course additions, changes, and deactivation lists for CIPD (Council on Instruction, Planning, and Development) approval based on College Curriculum Committee action; prepares course packets and Repository File Maintenance/Repository File Prerequisites (RFM/RPK) sheets.

· Provides staff support to College Curriculum Committee; prepares agenda, takes and transcribes minutes of meetings.

· Records all course changes in the master computer college catalog file from which new college catalogs are produced; maintains other related curriculum data, such as degree information, curriculum patterns, and instructional policies and procedures.

· Proofs updated catalog for accuracy, including checking for the currency of all course data and accuracy of curriculum patterns; works with staff in Public Information Office to produce camera-ready documents for printing.

· Maintains personal computer database and updates information for catalog addendum.

· Serves as liaison to District Information Services; provides input and requests programming changes to the District's Management Information System (MIS) as it relates to instructional matters; coordinates with other campuses and Information Services on uniformity of programming changes to MIS.

· Researches and compiles information and prepares statistical and informational reports as needed for various College District and State reports; generates various course, scheduling and costs analysis reports utilizing word processing, spreadsheet, database, and presentation software (e.g., MS Word, MS Excel, MS Access, and MS PowerPoint) in conjunction with downloaded data from the District Information Services mainframe through the District network system.

· Serves as liaison to the District Office and to College staff; advises and provides information on rules, regulations, guidelines, policies and procedures as it relates to academic personnel, curriculum, scheduling, catalog information, and enrollment data.

· Acts as a resource person for student inquiries regarding class scheduling, curriculum and catalog information, and other requests for information from the community.

· Assists with processing fee-based courses.

· Assists the Articulation Officer in maintaining current articulation agreements.

· Conducts in-service training workshops on instructional, curriculum, scheduling, and related matters.

· Provides general office support to all instructional and administrative staff as assigned; designs forms and procedures applicable to the college's instructional program.

· Maintains complex records and permanent archives of schedules of classes.

· Trains and supervises student workers.

· Performs other related duties as assigned.

Minimum Qualifications:

1. Equivalent to graduation from an accredited college or university and two years of experience in performing professional level work in the analysis, research and preparation of reports; or an equivalent combination of training and experience that could likely provide the desired knowledge and abilities to perform the duties of the position.
2. Ability to prepare and maintain accurate and complete records.
3. Ability to interpret and apply a variety of rules, policies, and procedures relating to District operations.
4. Ability to analyze situations accurately and take an effective course of action.
5. Ability to establish and maintain cooperative working relationships with others.
6. Ability to take notes at meetings and transcribe them with accuracy.
7. Knowledge and proficiency in the operation and use of personal computers, utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite, MS Word, Excel, MS Access and MS PowerPoint), the Internet browser, websites and e-mail.
8. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable Qualifications:

· Five years of work experience in an educational administrative setting, particularly as it relates to the coordination of activities associated with the instructional process at the community college level.
· Experience with mainframe applications.
· Experience in research and preparation of reports.
· Knowledge of State and Management Information Systems and compliance requirements for reporting.
· Ability to communicate effectively, orally and in writing.
· Ability to work under pressure and meet deadlines.
· Ability to supervise and train staff.

Environmental Demands:

· Occasional work performed alone
· Constant work around and with people

Other Requirements:

· Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
· Occasional lifting and carrying up to 15 lbs.
· Occasional pushing and pulling up to 20 lbs.
· Occasional twisting of the body
· Occasional use of manual dexterity
· Occasional use of tactile acuity
· Occasional use of visual acuity from a distance, with depth, and for color
· Frequent work at a rapid pace
· Frequent reaching, high, low, and level
· Frequent audio acuity at all ranges, including speech
· Frequent visual acuity for reading
· Constant sitting
· Constant use of clear oral communication

Tools & Equipment Used:

· Standard Office Equipment.

Application Deadline Date:

September 3, 2021

Open Date:


This job has expired.

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