New York, New York

Posted in Building and Construction

This job has expired.

Job Info


Accounts Payable

  • Receive vendor invoices, route to appropriate party, follow-up in a couple of days to resolve open issues.
  • Match vendor invoices with Purchase Orders / Subcontracts.
  • Route copies of invoices with issues to appropriate parties, follow-up in a couple of days to resolve open issues.
  • Compile weekly payment files for review by CFO. Release payment to vendors / subcontractors per provided authorization.
  • Work with Project Management to procure vendor / subcontractor invoicing that corresponds with the monthly value of work performed.
  • Complete Certificates of Capital Improvement for Subcontractors.
  • Organize and maintain A/P records.
  • Close A/P cycle timely in order to help with monthly accounting closing.
  • Assist with audits, both internal and external, by handling all accounts payable related requests.
  • Obtain vendor / subcontract statements and reconcile open payables with their open receivable statements.

  • Send out Accounts Receivable Statements monthly to all Customers
  • Record information about financial status of customers and status of collection efforts.
  • Relay to CFO any and all accounts that need to be written off to bad debt.
  • Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
  • Apply all cash receipts accordingly.
  • Assist with monthly and quarterly accounting close and preparation of financial statements and reports.
  • Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.

Job Billing / Analysis
  • Compile Monthly Billing Reports and provide to Project Managers.
  • Create / Update pencil requisitions to review with Project Managers.
  • Send pencil requisitions to customers per their deadlines and actively follow-up on approval status. Communicate to Project Managers any variations in approved versus submitted billing.
  • Send finalized bills to customers and enter invoicing into accounting software.
  • Process approved change orders per customer requirements and project management approval.
  • Interface Pending Project Management entries to Job Cost upon their reconciliation. Communicate any and all issues preventing this process to the Project Managers for resolution.

This job has expired.

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