Accounting Control Specialist (Bursar's Office)
Westchester Community College

Valhalla, New York

Posted in Education and Training

This job has expired.

Job Info

  • Completes registration for Financial Aid Deferments, Good faith Deferments and DSS Deferments.
  • Assures that all TAP awards are certified by the Registrar's office. Enters all certified TAP awards into PeopleSoft system.
  • Monitors and analyzes monthly TAP information lists received from NYS Higher Education Services Corp.
  • Process Good faith payments, requests for Scholarship payments, GSS checks to and from students, foundation billing for Scholarships.
  • Monitors the Financial Aid awards that are entered in the Financial Aid Office to make sure that these awards pass over to the Business Office before processing refunds.
  • Audit TAP rosters to verify that it agrees with the student's account.
  • Audits remittance advice against TAP roster if there are approved changes, enters the changes on the student account before refund checks can be issued.
  • Contacts students directly to discuss problems concerning their refunds.
  • Prepares the authorized book cards for those students with Financial Aid.
  • Coordinates book charges with the bookstore.
  • Enters book card charges on student Aid accounts.
  • Data entry for Financial Aid amounts to be disbursed to students, the College and the bookstore.
  • Verify Emergency loan requests for students.
  • Generates report for book charges on student Aid accounts.
  • Audits attendance for credit load, and for class withdrawal prior to distribution of Financial Aid checks.
  • Distributes Financial Aid refund checks to eligible students.
  • Verifies that Financial Aid loan forms are properly signed for charges that are incurred by student.
  • Process on-line credit card refunds.
  • Process Student sponsor/scholarship refunds.
  • Process general student refunds.
  • Process all credit cards decline by the end of each month.
  • Adjusts student accounts/bills.
  • Unisa bill payment.
  • Completing County Chargeback billing and maintaining spreadsheets for the chargeback.
  • Prepares supplement chargeback billing.
  • Sends chargeback electronically to NYC.
  • Processes and verifies 1199 vouchers for students' accounts for past semesters and request refund if needed.
  • Post's county chargeback checks from the counties into PeopleSoft.
  • Processes and verifies 1199 vouchers for students' accounts for past semesters and request refund if needed.
  • Provides invoice, schedule, or other documents to 1199 students to obtain their vouchers.
  • Audits 1199 vouchers to verify that they agree with the student's accounts.
  • Contacts students directly to discuss problems concerning their 1199 vouchers and balances.
  • Verifies Certificate of Residency (COR) vouchers for the counties.
  • Post's EFTs received from counties in PeopleSoft.
  • Contacts counties for COR approvals.
  • Assists with accepting payments, cash, checks for tuition processing.
  • Answer students' questions on Qminder and Bursar Emails.
  • Related work as required.

Required Knowledge, Skills and Abilities:

A high degree of initiative, independent action and follow through to ensure timely payments and workflow for accurate processing; thorough knowledge of automated accounting systems used in collecting money and maintaining financial records. The ability to perform complicated account analyses, ability to perform arithmetical calculations accurately and quickly to function effectively within specific automated accounting systems and to observe, differentiate and manipulate various alpha/numeric coded transaction. Can effectively use computer applications such as spreadsheets, word processing, calendar, email, and other database software. Understand and communicate sufficiently in English to perform the essential functions of the position. To prescribe time limitations, establish and maintain effective working relationships, initiative, integrity, tact, accuracy, resourcefulness. Physical condition commensurate with the demands of the position.

Minimal Acceptable Training and Experience:

Possession of a high school or equivalency diploma and five years where the primary function was working with financial recordkeeping.


Completion of 30 in a related field may substitute on a year for year basis.

Additional Information:

This position is employed by the Faculty-Student Association of Westchester Community College, Inc. (FSA) and is subject to the policies and procedures of the FSA.

FSA is a 501(c)(3) non-profit organization registered by the State of New York. Since 1953, the FSA has provided educational related services to benefit Westchester Community College (WCC) and endeavors to be a most effective service component for WCC working collaboratively and cross-functionally with all campus constituencies.

Position Effective:

The position will remain open until filled.

Salary and Benefits:

The starting salary is $56,521.  Additional compensation with seniority steps maximizes at a salary of $70,110. Benefits include comprehensive health coverage, a defined contribution pension plan, and generous leave benefits.

Work Schedule:

The work schedule is Monday-Friday:  9 am-5 pm.

This job has expired.

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