Accounting Specialist
Jacksonville State University

Job Info

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Job no: 496988
Work type: Full Time
Location: Jacksonville (Main Campus)
Categories: Staff

Department:

Office of the Controller

Anticipated Start Date:

June 3, 2024

Salary:

$38,000.00 - $40,000.00

Normal Work Schedule:

8:00 am - 4:30 pm Monday- Friday, some evenings and weekends required

Job Summary:

The Accounting Specialist provides and coordinates accounting and administrative support to the department, and assists in the administration of departmental functions for the University.

Duties and Responsibilities:

Serves as a resources to departments regarding budgets, accounting information, financial policies and procedures.

Answers telephones, meets and greets visitors, and assists in other clerical functions. May arrange travel and meetings and coordinates office functions.

Maintain various ledgers, registers, and journals; post, check and balance ledgers

Assists with preparation of routine entries and posting of financial transactions; reconciles entries and internal ledgers to financial reporting systems reports.

Verify account codes for accounts payable invoices; pay invoices; enter payment information into ERP, verify appropriateness of invoices in relation to use of budgeted funds

Assists in coordination, scheduling, and facilitating staff finance training.

Provides administrative support to the Office of the Controller and assumes a variety of administrative duties including arranging itineraries, meetings, conferences, workshops, and agendas; maintains supervisor's calendar using independent judgement to prioritize schedule

Reviews documents for proper revenue and expenditure classification; code data for correct budgetary charges according to prescribed procedures.

Manages the operational details of the department; acts as office receptionist; gives and gathers information that calls for reference to a variety of sources and wide knowledge of policies and procedures; maintains/establishes filing systems; sorts and distributes mail.

Serves as a back-up for checking banking records for the previous day in the event the assigned accountant is not available.

Organizes correspondence and forms requiring attention of supervisor and reviews all documents for accuracy.

Assists Controller and Budget Analyst with Banner Finance and budgeting projects (budget analysis, etc.).

Assists Controller with access set up of budget managers/clerical assistants in Banner Finance and serves as point of contact for questions regarding Banner Finance and general campus policy.

Oversees the Controller's departmental budgets and provide updates when requested.

Oversees university projects budgets and provides balances to Controller and VPFA/CFO for budget planning.

Regularly monitors and maintains completion status of journal entries and other financial documents in Banner.

Performs other duties as assigned.

Required Minimum Qualifications:

High School diploma or equivalent, and

(4) years full-time equivalent experience in clerical or administrative support,

OR

• Associate degree in business-related field, and
• (2) years full-time equivalent experience in clerical or administrative support,

OR

• Bachelor's degree in business related field

Preferred Qualifications:

Bachelor's degree from accredited higher education institution

Experience in higher education

At least two (2) years of accounting or bookkeeping experience

Required Documents:

Cover Letter

Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

Retirement Plans

Alabama Teacher's Retirement System (TRS)

RSA-1 Deferred Compensation

403-B Retirement Annuity (TIAA)

Health Insurance

Medical (PEEHIP)

Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity

Long-term disability and life insurance

Tuition assistance

Paid and unpaid leave

Employee Assistance Program

Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Advertised: Apr 29 2024 Central Daylight Time
Applications close: May 13 2024 Central Daylight Time

This job has expired.