Accounts Payable Analyst
Southern Graphics Systems, Inc

Louisville, Kentucky

Posted in Advertising and PR

Job Info

We're looking for a hybrid Accounts Payable Analyst reporting into our corporate office in Louisville, KY.

Position Summary

Responsible for analyzing, routing, processing and researching full-cycle accounts payable transactions for balances owed by the company using automated AP software systems.

Essential Responsibilities and Accountabilities

  • Examine, route or process invoices for approval via email and entering paperless data using workflows, and accounting platforms (Microsoft Dynamics 365 & Medius AP Automation).
  • Ensure approval of expense invoices using and maintaining automated workflows.
  • Monitor and manage AP email inboxes and any physical invoices that arrive via the US Mail.
  • Analyze and resolve discrepancies in billings and payments and ensure invoices are processed in accordance to accounts payable policies and procedures.
  • Validate Service PO’s and 3-way matching on Purchase PO’s as required.
  • Assist with the creation of payment runs as necessary.
  • Research and reconcile periodic vendor statements to ensure AP transactions are complete and accurate. Research/resolve vendor disputes and coordinate with other stakeholders as required.
  • Proactively work with the procurement associates related to purchase order invoices or other situations requiring coordination between AP and Procurement.
  • Proactively work with the treasury associates as needed to ensure accurate vendor payments through automated treasury systems.
  • Reply to inquiries from vendors via email and/or phone.
  • Reply to internal and audit inquiries related to AP processing or payment status.
  • Enter applicable journal entries and prepare reports or provide data as requested.
  • Assist as necessary with invoice accruals and general ledger reconciliation.
  • Assist with maintenance of the automated AP systems and create/maintain SOP’s as assigned.
  • Assist in any additional responsibilities, as directed by management.

Competency Requirements
  • Current advanced knowledge of commonly used concepts, best practices, and procedures in accounts payable and general knowledge of accounting processes.
  • Good working knowledge of Microsoft Office products (Word, Excel, Outlook), and ability to work with Adobe PDF documents.
  • Proficient with use of technology, web based/hosted solutions, and use of multiple monitors.
  • Ability to work under strict deadlines, with close attention to detail in a multi-tasking environment.
  • Ability to work both independently but also work closely with a team.
  • Must be able to maintain a high level of confidentiality.

Educational & Experience Minimum Requirements
  • High School Diploma or its equivalent required. Associate degree in business, accounting, or other related area or equivalent experience preferred.
  • Minimum of 5 years of experience with Accounts Payable and automated Accounts Payable systems.
  • Prefer experience with Medius AP Automation Solutions and Microsoft Dynamics 365 F&O.

Physical Requirements

While performing the duties of this job, the employee is required to walk; sit; use hands to fingers, handle or feel objects, reach with hands and arms; talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision for computer monitor. Position currently is hybrid with occasional in-office requirements (downtown Louisville).

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