We're looking for a hybrid Accounts Payable Analyst reporting into our corporate office in Louisville, KY.
Responsible for analyzing, routing, processing and researching full-cycle accounts payable transactions for balances owed by the company using automated AP software systems.
Essential Responsibilities and Accountabilities
Examine, route or process invoices for approval via email and entering paperless data using workflows, and accounting platforms (Microsoft Dynamics 365 & Medius AP Automation).
Ensure approval of expense invoices using and maintaining automated workflows.
Monitor and manage AP email inboxes and any physical invoices that arrive via the US Mail.
Analyze and resolve discrepancies in billings and payments and ensure invoices are processed in accordance to accounts payable policies and procedures.
Validate Service PO’s and 3-way matching on Purchase PO’s as required.
Assist with the creation of payment runs as necessary.
Research and reconcile periodic vendor statements to ensure AP transactions are complete and accurate. Research/resolve vendor disputes and coordinate with other stakeholders as required.
Proactively work with the procurement associates related to purchase order invoices or other situations requiring coordination between AP and Procurement.
Proactively work with the treasury associates as needed to ensure accurate vendor payments through automated treasury systems.
Reply to inquiries from vendors via email and/or phone.
Reply to internal and audit inquiries related to AP processing or payment status.
Enter applicable journal entries and prepare reports or provide data as requested.
Assist as necessary with invoice accruals and general ledger reconciliation.
Assist with maintenance of the automated AP systems and create/maintain SOP’s as assigned.
Assist in any additional responsibilities, as directed by management.
Current advanced knowledge of commonly used concepts, best practices, and procedures in accounts payable and general knowledge of accounting processes.
Good working knowledge of Microsoft Office products (Word, Excel, Outlook), and ability to work with Adobe PDF documents.
Proficient with use of technology, web based/hosted solutions, and use of multiple monitors.
Ability to work under strict deadlines, with close attention to detail in a multi-tasking environment.
Ability to work both independently but also work closely with a team.
Must be able to maintain a high level of confidentiality.
Educational & Experience Minimum Requirements
High School Diploma or its equivalent required. Associate degree in business, accounting, or other related area or equivalent experience preferred.
Minimum of 5 years of experience with Accounts Payable and automated Accounts Payable systems.
Prefer experience with Medius AP Automation Solutions and Microsoft Dynamics 365 F&O.
While performing the duties of this job, the employee is required to walk; sit; use hands to fingers, handle or feel objects, reach with hands and arms; talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision for computer monitor. Position currently is hybrid with occasional in-office requirements (downtown Louisville).
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