Accounts Payable Specialist

Portland, Oregon

Posted in Building and Construction

This job has expired.

Job Info

Job Summary: The Accounts Payable Specialist (APS) will be responsible for a range of general accounting tasks but will primarily be responsible for all accounting work associated with processing accounts payable, expense reporting, and sales/use tax submissions.

Duties and responsibilities:

Processing vendor invoices

  • Match packing slips, purchase orders, invoices (receive invoices, match to packing slip/PO)
  • Route invoices with missing documentation for approval (send to approver based on job number/GL Code)
  • Enter invoices into Starbuilder (SB) (fully approved invoices are processed; invoices awaiting approval are put on hold)
Pay vendor invoices
  • Run PI report to see what is available to pay (process by due date, separate subcontracts from other invoices)
  • Review PI report accuracy (vendor/invoice accuracy, remove invoices not currently due/correct)
  • Submit report for management approval
  • Remittance (match invoices to check stubs)
  • Process vendor payments (print checks, obtain signatures, scan checks, prepare for delivery)
Process check requests/expense reports
  • Review check requests for documentation/approval are present
  • Verify coding information (proper job/GL account information)
  • Enter check information into Starbuilder/print checks
  • Process checks for delivery (obtain signatures, scan checks, prepare for delivery)
Miscellaneous responsibilities
  • Reconcile statements (review for missing invoices not in SB, contact vendor to get copies, investigate/resolve discrepancies)
  • Respond to vendor inquiries (phone calls/emails for payment status)
  • Special projects as assigned (data collection for audits, purchase order open item/balance inquiries)
  • Assist in month end closing (compile list of invoices not entered, submit for approval)
  • General administrative duties (file/scan invoices)
  • BSc/BA in accounting or equivalent experience
  • Minimum 1 year of A/P experience required
  • Good knowledge of MS Office 365, especially Excel
  • 10-key by touch
  • Open to change and willing to learn new skills
  • Excellent verbal/written communication skills
  • Excellent customer service skills
  • Excellent organizational and time-management skills
  • Ability to multi-task in a fast-paced work environment
  • Health & Welfare (medical, dental & vision)
  • 401(k) with competitive match
  • Paid time off
  • Paid holidays
  • Flexible spending accounts
  • Life insurance
  • Disability insurance
  • Employee assistance program
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

This job has expired.

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