Accounts Payable Specialist
EMCOR

Job Info

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Job Summary: The Accounts Payable Specialist (APS) will be responsible for a range of general accounting tasks but will primarily be responsible for all accounting work associated with processing accounts payable, expense reporting, and sales/use tax submissions.

Duties and responsibilities:

Processing vendor invoices

• Match packing slips, purchase orders, invoices (receive invoices, match to packing slip/PO)
• Route invoices with missing documentation for approval (send to approver based on job number/GL Code)
• Enter invoices into Starbuilder (SB) (fully approved invoices are processed; invoices awaiting approval are put on hold)

Pay vendor invoices

• Run PI report to see what is available to pay (process by due date, separate subcontracts from other invoices)
• Review PI report accuracy (vendor/invoice accuracy, remove invoices not currently due/correct)
• Submit report for management approval
• Remittance (match invoices to check stubs)
• Process vendor payments (print checks, obtain signatures, scan checks, prepare for delivery)

Process check requests/expense reports

• Review check requests for documentation/approval are present
• Verify coding information (proper job/GL account information)
• Enter check information into Starbuilder/print checks
• Process checks for delivery (obtain signatures, scan checks, prepare for delivery)

Miscellaneous responsibilities

• Reconcile statements (review for missing invoices not in SB, contact vendor to get copies, investigate/resolve discrepancies)
• Respond to vendor inquiries (phone calls/emails for payment status)
• Special projects as assigned (data collection for audits, purchase order open item/balance inquiries)
• Assist in month end closing (compile list of invoices not entered, submit for approval)
• General administrative duties (file/scan invoices)

Qualifications:

• BSc/BA in accounting or equivalent experience
• Minimum 1 year of A/P experience required
• Good knowledge of MS Office 365, especially Excel
• 10-key by touch
• Open to change and willing to learn new skills
• Excellent verbal/written communication skills
• Excellent customer service skills
• Excellent organizational and time-management skills
• Ability to multi-task in a fast-paced work environment

Benefits:

• Health & Welfare (medical, dental & vision)
• 401(k) with competitive match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

This job has expired.