Administrative Assistant - Accounting

Arlington, Virginia

Posted in Building and Construction

Job Info

About Us: EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.

Job Title: Administrative Assistant- Accounting (LC)

Job Summary: EMCOR Government Services has an immediate need for an Administrative Assistant - Accounting in McLean, VA. Hours are Monday through Friday 6:00 am to 2:00 pm.

Looking for a qualified, experienced administrative assistant to assist in successfully supporting our facilities department in McLean, Virginia. This person will be responsible for responding to clients, service billing, payroll, purchase orders, order insurance certifications, and other general administrative duties.

The ideal candidate will possess three to seven years of previous office experience in a service/mechanical, electrical or construction setting, proficient in Microsoft Office, quick learner, good telephone skills and proven organizational skills. Having used or prior knowledge of MAXIMO and JD Edwards is a plus but not required. Prior administrative experience with a service company is a plus. This person must have an outstanding personality, be able to communicate well with clients, and a 'can do' attitude is required.

Essential Duties and Responsibilities

  • Material Purchase ordering.
  • Receiving and processing material and reports.
  • Timekeeping entry and reports
  • Assist Program Manager with Budgeting.
  • Tracking and filing projects.
  • Assist and/or cover CMMS Clerk - BOC with Service Calls processing.
  • Work with Venders and setting up new vender accounts.
  • Purchase Card Reconciliation

  • Must possess the ability to type up to 50wpm
  • Three (3) or more years of Office experience and data entry.
  • Knowledge of purchase ordering is beneficial.
  • Knowledge of timekeeping is beneficial.
  • Familiar with Microsoft Word and Excel.
  • Familiar with MAXIMO and JD Edwards is a plus not required.
  • Ability to prioritize work responsibilities and able to work with little supervision
  • Must be able to work the hours: Monday through Friday 6:00 am to 2:00 pm.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer - Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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