Administrative Assistant
ACLU

Job Info

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Administrative Assistant (Temporarily Remote)

The American Civil Liberties Union of Virginia (ACLU-VA) is seeking an administrative assistant to join our growing team. The Operations team is looking for a dynamic person to fill the Administrative Assistant position. This position will work closely with all the organization's teams by providing customized administrative, strategic and critical support. This position is a vital part of our operations team. The Administrative Assistant should have an intuitive ability to anticipate and solve problems, strong organizational skills, a collaborative work ethic, a customer service mindset, the ability to maintain confidentiality, and attention to detail.

The Administrative Assistant will work from our Richmond Office (temporarily remote but will be transitioned to the workplace at a future date).

Who We Are

The ACLU-VA strives to be Virginia's premier guardian of civil liberties and a recognized champion of civil rights for all Virginians. For nearly a hundred years (52 in Virginia), the ACLU has made a profound difference in the lives of clients and community members, as well as historic contributions to our country and state. Now, more people than ever before have turned to the ACLU to fight back against unprecedented new attacks on civil rights and liberties. We are also committed to pursuing impactful policy changes at the local and statewide levels to achieve racial equity and advance civil liberties and civil rights for everyone. The ACLU-VA is committed to ending racist policing, cutting the number of people incarcerated in Virginia, increasing access to quality mental and medical care, ending sex and gender-based discrimination at work and in schools, and securing a constitutional right to vote for everyone.

What You'll Do

To help us protect and advance the ACLU's mission, the Executive Assistant and Board Administrator will:

• Provide support and coordinate administrative tasks for all teams, including and not limited to scheduling and coordinating meetings and other general administrative functions
• Calendar and coordinate meetings, use independent judgment and initiative to prioritize communications from the public
• Prepare confidential and non-confidential correspondence and memos independently or from written and or oral instructions
• Assist in office management
• Provide support and recordkeeping strategies for the organization
• Maintain front desk coverage and serve as the primary point of contact with the public; provide exceptional customer service to on-site callers and visitors, respond to and route email inquiries, process incoming and outgoing mail at the office and post office box
• Attend and take staff meeting notes, survey results, and other communications
• Assist the development team with mailings
• Assist the development team with managing the process of sending acknowledgment letters to members and donors
• Maintain office technology and coordinate with external IT sources for support
• And much more.... See the full job description here

Who You Are

Our "Must Have's"

Minimum Requirements

• Proficiency with office technology and information systems, including databases, online communications, word processing, spreadsheets, and video conferencing
• Experience exercising discretion and confidentiality with sensitive information
• Possess a strong customer-service mindset
• Possess a desire to grow professionally
• Willingness and availability to work occasional evenings, weekends, and overtime as necessary
• Willingness and ability to occasionally travel throughout Virginia and to other states for conferences and training
• A commitment to the mission and values of the ACLU of Virginia, racial justice, and civil rights issues, and an understanding that these issues are central to the overall protection of civil liberties and
• A commitment to diversity, equity, and inclusion, to refrain from unlawful discrimination, and to comply fully with all applicable laws; a personal approach that values the individual and respects differences of race, ethnicity and national origin, age, gender, sexual orientation, gender identity, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader

What Else You Should Know

The ACLU-VA is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Therefore, the ACLU-VA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, and veteran status and commits to comply with all applicable equal opportunity and nondiscrimination laws and to refrain from unlawful discrimination.

Salary is based on market factors and individual experience and abilities. The salary range for this position is $43,470 to $73,621. To preserve the opportunity for advancement, we do not typically hire above the mid-point of the range. In addition, we offer excellent benefits including paid time off, generous paid holidays, a 401k plan with employer contribution, flexible spending account, paid medical, dental, and vision insurance, 50% employer-paid dependent medical coverage, life insurance, annual sick leave, short-term and long-term disability insurance, professional development allowances, extended leave to include parental leave after one year of employment.

Due to COVID-19 and our desire to keep our employees safe, our organization is currently operating remotely. At this time, we have an interim remote work policy in place that will offer remote work flexibility to all staff until June 30, 2022. After that time, employees will follow the long-term remote work policy. This position will require a presence in the downtown Richmond office with some remote opportunities.

What Now?

Please review the complete job description on our Careers page and apply from our career site. A resume and cover letter will be required. Our HR team will review applications on an ongoing basis until the position is filled.

Submit your application as soon as possible. We will begin reviewing applications on a rolling basis. Applications will be accepted until the position is filled.

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