Administrative Assistant ll
Pond & Company

Job Info

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About the Position

We are seeking an Administrative Assistant to support one of our vertical lines of business and provide executive support to the group's Senior Vice President. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver.

The role will consist of high-level administrative support to company leaders and production staff through word processing, document preparation and other general administrative support as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides support to executive, management, and other employees as needed.
• Furnish reports to executives/management for weekly coordination and sales meetings, monthly officer and board meetings, and quarterly planning meetings.
• May work alongside Human Resources, IT, Marketing, and Accounting to coordinate new hire on-boarding and gathering/preparing data for proposal submissions.
• Schedule, facilitate, and confirm in-house and outside appointments, functions, and special events to include catering and meeting space coordination for onsite and offsite meetings.
• Place/receive calls requiring a high level of sophistication with partners and clients. (take detailed messages, customer relations, handling sensitive info, disseminating information, screening calls and decision making).
• Responsible for formal and informal business correspondence, memos, and emails.
• Disseminates correspondence to appropriate person(s), preparing forms and obtaining signatures on required documents.
• May be responsible for hiring, training and managing administrative support as needed.
• Maintain an electronic/paper filing system, scanning and archiving aged data when needed.
• Complete expense reports/time-sheets on behalf of executives/senior management.
• Must exercise extreme discretion; will be privy to sensitive/confidential information.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Renew executive's state licensure(s), when applicable
• Must be able to work after typical hours as project requirements and company needs dictate.
• Develops and maintains positive customer and client relationships to foster repeat business.
• Updates and maintains body of knowledge related to training, degree or job responsibilities.
• Completes assigned duties on time and as directed.
• Adheres to company policies and procedures.

Other duties may be assigned as company needs dictate. Management reserves the right to modify this job description at any time and at their discretion.

About Pond

Pond is an award-winning, full-service environmental, architecture, engineering, planning, and construction firm providing professional solutions to clients throughout the U.S. and globally for over 54 years. Pond's staff of 550+ professionals provide a deep bench of experience and the capabilities to offer customized solutions that help clients manage projects from concept to completion - and everything in between - with confidence and clarity. Pond is ranked as the 80th largest engineering and design firm by ENR, Atlanta's #1 engineering firm by Atlanta Business Chronicle, and the 2019 Employer of the Year by Georgia ACEC.

Work Authorization/Security Clearance

Must be vaccinated against COVID-19 by start date to comply with Executive Order 14042, which requires employees of federal contractors to be fully vaccinated against COVID-19. Proof of vaccination status will be required. Please note that we offer accommodations in accordance with applicable law.

All offers of employment made by Pond & Company are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at Pond in compliance with program policy as well as state and federal regulations.

EEO Statement

Apply for this position at careers.pondco.com. We are always looking for driven professionals of all disciplines to join our fast-growing company. For more information on our services, clientele or employment opportunities, visit our website at www.pondco.com AA/EOE.

We are an equal opportunity and affirmative action employer that recognizes the value of diversity and inclusion in the workplace. Employment decisions at Pond are based on business needs, job requirements and individual qualifications. All suitably qualified applicants will receive consideration for employment. We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state and local laws in jurisdictions where we operate. If you need assistance or an accommodation due to a disability, you may contact us at hrdepartment@pondco.com .

This job has expired.