Administrative Coordinator
University of South Carolina

Job Info

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Logo:

Posting Number:

TMP00417PO24

Job Code Title:

Administrative Coordinator I

Advertised Title:

Administrative Coordinator

Campus:

Columbia

College/Division:

Darla Moore School of Business

Department:

DMSB Marketing

Salary:

$40,000 - $50,000

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Must be willing to work a flexible schedule to meet the needs of the department.

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

The Marketing Department invites applications and nominations for a temporary, full-time Administrative Coordinator.This position will work with both the Center for Sales Success (CSS) and the Center for Marketing Solutions (CMS) faculty and staff to actively manage each center's administrative needs.The key responsibilities are to actively manage and support the administrative, organizational, and data needs for engagement activities with corporate partners, event planning and delivery, billing and partner fee collections, expense reimbursement processing and coordination with constituents including administrative support.

Qualifications:

Minimum Qualifications: Associate's degree and 2 years of related experience in business management, administrative services or related field; or equivalency. Must possess decision-making, communication and collaboration, organization, and writing skills. Knowledge of agency policies, procedures, rules, regulations and program services.

Preferred Qualifications: Bachelor's degree and 6 years related experience in business management, administrative services or related field; or equivalency.· Knowledge of agency policies, procedures, rules, regulations and program services.· Ability to plan, organize and execute projects.· Ability to communicate effectively enough in writing to produce newsletter content.· Knowledge of federal and state laws, policies procedures, rules and regulations related to specific function.

Job Duty:

Support the engagement activities with corporate partners

• Manage the member onboarding and renewal documentation needs
• Manage the corporate partner legal and accounting support needs, including billing, reimbursements, NDAs, etc.
• Manage the communication and related activities between CSS/CMS directors and Carolina Sales Institute and American Marketing Association student clubs

Essential Function:

Yes

Percentage of Time:

30

Job Duty:

Organize and coordinate meetings, symposia and/or workshops of each Center, including

• Spring and Fall Sales Career Mini Expos and Advisory Board Meetings
• Spring and Fall Career Workshops for Sales and Marketing students
• Fall CMO Event
• Fall and Spring National Competition registrations, lodging, transportation and reimbursements
• Annual Executive Council Meetings
• Fall and Spring Reporting to the Dean's Office

Essential Function:

Yes

Percentage of Time:

30

Job Duty:

Support the management of student related administrative needs

• Manage ongoing project needs (e.g., student resume book)
• Manage the Scholars and internship application process (and help coordinate with central administration)
• Manage course set-up, registration and classroom scheduling as appropriate
• Manage Center assets that are used by project teams (Sales Lab)
• Coordinate meeting room and travel scheduling
• Manage Center reimbursements to Directors and student leaders

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Execute center related data collection

• Manage firm, advisory board, student, and alumni contact data
• Manage the data collection efforts related with the center goals for the upcoming academic year
• Coordinate the refinement of center marketing materials (e.g., webpages)

Essential Function:

Yes

Percentage of Time:

20

Number of Vacancies:

1

Desired Start Date:

04/01/2024

Job Open Date:

02/28/2024

Open Until Filled:

Yes

Special Instructions to Applicant:

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting:

https://uscjobs.sc.edu/postings/164947

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Safety/Security Sensitive or Requires a CDL:

No

Hazardous weather category:

Non-Essential

This job has expired.