Administrative Services Coordinator - GME
University of Iowa

Job Info

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The Graduate Medical Education (GME) Office is seeking an Administrative Services Coordinator to provide administrative and operational support to residents, fellows, Director of GME, GME Office staff, Program Directors, and Program Coordinators across a broad spectrum of GME activities. This position performs administrative HR functions that require discretion, independent judgement, and attention to detail. Maintaining confidentiality is critical.

Duties to include:

• Support the daily operations of the GME Office and assist as needed with a large variety of GME projects and activities as they arise
• Perform multiple required onboarding activities for GME staff and 250 house staff annually including but not limited to: MedHub/employment records, background checks, loan deferment forms, contracts, HR appointments and I-9s, parking, primary source verifications
• Assist in the maintenance, organization, storage and retrieval of training and employment records and other files
• Address issues present in MedHub regarding scheduling and demographic error reports
• Initiate HR transactions and ensure guidelines and policies are followed
• Provide assistance and expertise with respect to visas, benefits and other inquiries regarding human resources

*For a full job description, please send an e-mail to the contact listed below.

About Graduate Medical Education:

The mission of our Graduate Medical Education (GME) enterprise is to foster excellence in the education of the next generation of exceptional physicians. In concert with the Graduate Medical Education Committee (GMEC), the Associate Hospital Director and Associate Dean for GME, the Program Directors, Program Coordinators, and the GME staff oversee and manage the education processes and initiatives for more than 100 GME medical residencies and fellowships which are populated by more than 800 physician and dental learners.

Required Qualifications

• A Bachelor's degree or appropriate combination of relevant experience and education
• Ability to interpret, apply, and communicate policies, rules, and standards
• Significant experience working collaboratively with leadership and support staff (e.g., DEOs, CDAs, program staff, GME Office)
• Excellent interpersonal skills with the ability to communicate effectively (verbally and written) at all levels of the organization
• Demonstrated ability to work autonomously, maintain confidentiality, prioritize tasks, and meet deadlines while possessing a strong attention to detail
• Proficiency in computer software applications and office support tools available (e.g., MS Office, email, presentation software and spreadsheets).

Desired Qualifications

• Experience training others on work processes
• Knowledge or experience in GME
• Experience as a Program Coordinator for a residency and/or fellowship
• Experience working in an HR information system (HRIS)
• Ability to track, produce, analyze, and depict quantitative and qualitative operations data

Position and Application details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be subject to a criminal background check and education verification. This position is not eligible for University sponsorship for employment authorization.

Please contact sara-ingoldsby@uiowa.edu with any questions.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 2B
• Starting Salary Minimum: $37,696
• Starting Salary Maximum: Commensurate

Contact Information

• Organization: Healthcare
• Contact Name: Sara Ingoldsby
• Contact Email: sara-ingoldsby@uiowa.edu

This job has expired.