Business and Finance Specialist - College of Education
University of Illinois

Job Info

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Business and Finance Specialist
College of Education
Administrative Operations

Job Summary
As part of the College of Education Administrative Operations team, the Business and Finance Specialist will exercise professional judgement and discretion in performing and coordinating various business functions for the College. These functions include managing college fiscal operations; accounting, budgeting, purchasing, and various reporting functions. They will also ensure relevant campus/College policies are applied in all areas of finance.

Duties & Responsibilities

• Accounting & Reconciliation
• Reconcile, prepare, and distribute monthly CFOP statements to department heads/chair, administrative unit executives and faculty for all university fund types; including state, ICR, self-supporting, grant, and gift funds.
• Responsible for completing monthly, quarterly, and year-end close accounting activities to ensure timely, complete, and accurate financial reporting to unit leadership, staff, and researchers.
• Resolve errors identified during reconciliations, including processing PZAREDS and journal vouchers.
• Review and approve the use of departmental funds for the following items: employee appointment requests, P-Card, i-Buy orders, and travel/expense reimbursements.
• Independently research and resolve problematic purchase, reimbursement, and other transactions. Work with University Payables, Purchasing, or other campus units as necessary to resolve such transactions.
• Monitor department internal financial awards, including Scholars Travel Fund, Research Board Funds, and Conference Travel Grants/Awards.
• Post-award
• Maintain various financial reports and spreadsheets to effectively manage sponsored project funds.
• Analyze sponsored project budgets and review actual expenditures to ensure allowability, integrity, and accuracy of all financial transactions.
• Request and monitor anticipation accounts, subaward agreements, and no-cost and other contract extensions as necessary.
• Serve as liaison to campus SPA Post-award Office.
• Administrative Functions
• Responsible for completing and submitting Banner CFOPAL maintenance requests, Amazon business accounts and e-gift cards.
• Advise faculty, staff, and students on college, departmental and campus business policies and procedures, including procedures for purchasing, submitting expense reimbursements, business travel, and other related activities.
• Serve as backup to other Business and Financial Specialist(s)/Coordinator(s).
• Participate in the campus research administration community through attendance at Sponsored Program and Research Compliance (SPaRC) meetings.

Minimum Qualifications

Bachelor's degree in business administration, management or a field related to position. Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative level.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

• Working knowledge of Banner, iBuy, TEM, P-Card, EDDIE and MS Office Suite.
• Experience in sponsored project administration at the University of Illinois.
• Illinois Certified Research Administrator designation.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Exceptional interpersonal skills, including the ability to interact effectively with academic faculty, students, support staff, and visitors.
• Ability to thrive in a team environment and actively contribute to the team's success.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.
• Ability to plan work with changing priorities and work under pressure. • Ability to understand written material and extract important points.
• Ability to act with initiative, make independent decisions, and prioritize with minimal direct supervision.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. The minimum salary for this position is $52,000 but commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 1, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Application materials should include a cover letter, a current resume, and at least three references, including contact information. Immigration sponsorship is not available for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact efarrar@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024121
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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