Clinical Trials Budget/Contract Manager
The University of Chicago

Chicago, Illinois

Posted in Education and Training

This job has expired.

Job Info


BSD MED - Clinical Trials Financial Group

About the Department

The Clinical Trial Financial Group (CTFG) is responsible for budget development and negotiation of clinical trials, as well as comprehensive billing and recovery of clinical research earnings, for the Department of Medicine. We collaborate with the Principal Investigators, clinical research nurses and coordinators, regulatory managers, core facilities, and our central research administration (URA) and clinical research offices (OCR) to ensure that each protocol is adequately funded. In August of 2011, the CTFG was formed and began organizing a cadre of experts to develop and implement process improvement and standard practices surrounding budget review, development, and negotiation; clinical research bill review and payment; evaluation, tracking, and management of clinical trial earnings; sponsor invoicing; and cash collection. Today, the CTFG is responsible for clinical trial budget development and negotiation for an average of 250 externally funded studies per year, as well as comprehensive billing and recovery of clinical research earnings for over 500 ongoing clinical trials. The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of house-staff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Job Summary

The Clinical Trials Budget/Contract Manager will facilitate the development and initiation of clinical trials within the Department of Medicine Clinical Trial Financial Group.


  • Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Department, with industry, federal, and private funding agencies.
  • Advise Department faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
  • Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
  • Ensure document harmonization and compliance, and facilitate timely execution of agreements.
  • Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
  • Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
  • Contribute to data analysis, using established and novel metrics, to advance Unit and Department efficiency and profitability.
  • Monitor processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocols.
  • Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
  • Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Preferred Qualifications

  • Advanced degree.

  • Three years of financial experience.
  • Working knowledge in FAS, Business Objects, and academic medical operations.
  • An understanding of fund accounting principles, federal and major non-federal post-award policies, allowable cost policies, and fundamental academic medical research accounting principles.

Preferred Competencies
  • Strong computer skills including word processing, database management, and spreadsheet skills.
  • Excellent verbal and written communication skills.
  • Attention to detail.
  • Flexible and adaptable.
  • Knowledge of general accounting standards and auditing.
  • Strong organizational skills.
  • Sound financial and analytic skills.
  • Research issues and propose solutions to problems.
  • Demonstrated initiative in improving processes and enhancing systems.
  • Exercise sound judgment, discretion and tact.
  • Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.
  • Work with individuals from across the division and university.
  • Proficient in research methods and funding sources.
  • Expertise with clinical trials.
  • Background with federal and non-federal regulations for grant management.
  • Proficiency with fund accounting.
  • Familiarity with federal and non-federal grant and contract policies.
Application Documents
  • Resume/CV (required)
  • Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.

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