Collections Data Administrator (Associate Registrar)
Florida State University

Job Info

---

Job Title: Collections Data Administrator (Associate Registrar)
Location: Sarasota, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57691
Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at https://www.ringling.org/about-ringling/careers.

Responsibilities

Primary responsibilities:

• Implements a standardized method for data entry and controlled vocabularies
• Creates and maintains Crystal Reports files, using SQL, for all TMS modules
• Ensures proper access, consistency, and use of the museum's collections management system, both internally and externally via eMuseum
• Oversees database upgrades, schedules regular system testing, assists ITS with troubleshooting database issues, and performs regular data cleanup
• Keeps current with/oversees all required database upgrades and executes staff/user training
• Works with The Ringling's ITS Department to plan for the long-term storage, organization, back-up systems, and preservation of digital assets
• Leads the annual collections inventory process

As needed:

• Works with appropriate stakeholders to keeps record of regularly scheduled maintenance of The Ringling's James Turrell Skyspace "Joseph's Coat" and ensures that the piece is in continued compliance with the artist's intentions and commission contract
• Implements and/or carries out emergency protective measures and maintenance of storage and gallery spaces
• Collaborates with the Registration department to develop, update, and review Collections procedures, workflows, and standards
• Assists with coordinating the shipping or receiving of collection or loaned objects
• Responds to collection inquiries from staff, scholars, or the general public

This role is part of the Collections Department and reports to the Senior Registrar.

Qualifications

Education

• Bachelor's Degree in library/information science, art history, museum studies, or a related field.

Experience

• Four years of work history.

Skills

• A valid driver's license or the ability to obtain prior to hire.
  • Please note a driver's permit is not acceptable.

Your application is not complete until you have uploaded:

• A position-relevant resume and cover letter that includes relevant experience, course work, skills, and contact information (phone and/or email) for at least 3 professional references.

Preferred Qualifications

• Experience with TMS (The Museum System)
• Knowledge of controlled vocabularies

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

Rate of Pay: The rate of pay will likely range from $45,000 to $65,000 and will be based on the education, skills, and experience of the selected candidate. Find out more about our comprehensive benefits package under the "FSU Total Rewards" section.

Working Hours: Monday - Friday from 8:00 AM to 5:00 PM with a one-hour meal period and is eligible for a hybrid work schedule.

• This position is based in Sarasota, FL.
• This is an A&P position.
• This position requires successful completion of a criminal history background check to include fingerprinting.

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.