Event Assistant
Southern Methodist University Inc

Dallas, Texas

Posted in Education and Training

This job has expired.

Job Info


Hourly Rate Range:

$19.50 - $20.51

About SMU

A nationally ranked private university located near the heart of Dallas, SMU is a distinguished center for global research and teaching.

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

Development and External Affairs (DEA) supports SMU by securing funding for University priorities; by promoting meaningful involvement in the life and work of the University; by heightening international, national, state and local awareness of SMU; and by supporting the enrollment of a diverse and able student body.

DEA comprises the offices of Office of the Vice President, Annual Giving and Alumni Relations, Development Services, Program Services and Donor Relations, Marketing and Communications, Principal and Major Gifts, and School and Project Development.

SMU continues to leverage the benefits from the largest fund-raising campaign in its history to achieve dramatic increases in academic quality and impact.

About the Position:

3 positions available - The Event Assistant will provide administrative support for University events and other special projects housed in the Program Services office and in the division of Development and External Affairs.

Responsibilities include, but not limited to, to coordinate and track event attendance and ticket sales, provide event logistics support, and general office support.

Essential Functions:

  • Coordinate and Track Event Attendance and Ticket Events: Responsibilities include to accept responses and orders via mail, email, online and phone, database creation and management, work with the project lead to produce necessary documentation, receive revenue and process gift transmittals and ticket sales, track event participation in SMU's Customer Relationship Management (CRM) database.
  • Provide Event Logistics Support: Responsibilities include to coordinate mailings, update event calendars, produce correspondence, print name tags and other needs, assist with vendor management, submit invoices, coordinate staff volunteers, and provide staff support at events. May include joining team who greets guests and manages vendors during football games at President's football suite.
  • Provide Administration Support: Responsibilities include to screen and refer telephone calls, manage correspondence, assist with board and sponsor relations, maintain office inventory, maintain event files and data entry.
  • Assist in execution and staffing for all Program Services events.
  • General Office Support for Program Services Team: Responsibilities include to receive and sort mail, answer phone calls and assist with ticket sales for all Program Services events. To assist in building-wide administrative support, and other duties as assigned.
  • The position requires regular evening and/or weekend work


Education and Experience:

High school diploma or equivalent is required. Bachelor's degree preferred. Development internship desired.

A minimum of one year of work experience providing clerical and administrative support in an office environment is required.

Some events experience preferred. Experience in a non-profit environment desired, working with multiple constituencies including students, faculty, donors and Board members successfully is a plus.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential, in order to work with multiple constituents including students, faculty, donors and Board members successfully.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills with the ability to simultaneously manage multiple tasks. A strong focus on attention to detail is essential.

Candidates must demonstrate a strong proficiency in Microsoft Word, spelling and grammar. Database management experience is required, preferably Cvent and/or Filemaker Pro.

Physical and Environmental Demands:
  • Stand
  • Carry/lift 25 lbs.
  • Kneel
  • Handle objects (dexterity)
  • Sit for long periods of time
Deadline to Apply:

The position is open until filled.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

This job has expired.

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