Events Coordinator
Winthrop University

Job Info

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Winthrop Position Title:

Events Coordinator

State Title:

Program Assistant

State Class Code:

AH30

State Pay Band:

04

Annual Salary/Hiring Range:

$40,394

Job Purpose:

Reporting to the Director of University Events, the Events Coordinator provides onsite supervision to ensure the successful execution of internal and external events, including weddings, galas, conferences, performing arts, concerts, workshops, seminars and other events, and oversees the work of auxiliary staff.

Job Summary:

• Provides onsite supervision for internal and external events, including weddings, galas, conferences, performing arts, concerts, workshops, seminars and other events.
• Stays current on the status of upcoming events.
• Coordinates meeting space, audiovisual equipment and reservations for food service and lodging.
• Assists with scheduling and planning.
• Helps create and produce marketing materials.
• Assists with proposals, client presentations and facility evaluations.
• Conducts site tours for prospective clients.
• Assists with preparing estimates and invoices.
• Works with clients to ensure they meet paperwork deadlines and follow relevant local, university, state and federal regulations and policies.
• Directs the activities of event support staff, including security, wait staff, custodial services, and set-up.
• Works with the Director to train and schedule event support staff.
• Helps monitor the budget and ensure the department meets its annual goals.
• Helps maintain paperwork for expenditures, post-event billing and refunds.
• Assists with budget and business income tax reports.

Required Qualifications:

High school diploma and five years of experience, associate's degree and three years of experience, or bachelor's degree and one year of experience coordinating conferences, workshops and other special events, such as weddings, concerts and athletic events.

Preferred Qualifications:

Bachelor's degree; events experience at an institution of higher education or convention center; and proficiency with Microsoft Office and Adobe Suite.

Knowledge, Skills & Abilities Summary:

Knowledge of best practices related to conference and event planning. Effective interpersonal, organizational, and oral and written communication skills. Exceptional customer service skills. Ability to interpret and apply regulations, policies and procedures and exercise sound judgment and discretion; effectively organize and coordinate a variety of concurrent projects; establish and maintain effective working relationships with faculty, staff, clients, vendors, and community and hospitality organizations; and work independently with attention to detail. Sufficient technical ability to master software required to perform job duties. Ability to work flexible hours, including nights and weekends.

License/Certification:

Valid driver's license.

Type of Position:

Classified

Position Status:

Full-Time

FLSA Status:

Non-Exempt

Hours Per Week:

37.5

Months per Year:

12

Telecommuting:

Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

Posting Number:

2024 092S

Open Date:

04/29/2024

Close Date:

05/05/2024

Open Until Filled:

No

PLEASE NOTE:

* A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).

* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.

This job has expired.