Executive Administrative Assistant Advanced (>6 ye
The Judge Group Inc.

Chicago, Illinois

Posted in IT

Job Info

Location: Chicago, IL
Description: Our Banking & Financial client is currently seeking a Executive Administrative Assistant.

Job Description:

  • Maintain and manage numerous complex and detailed calendars for several stakeholders and Managing Directors
  • Screen incoming calls and determine the level of priority while using caution in dispensing information
  • Responsible for the coordination and logistics of both internal and external meetings
  • Arrange and coordinate all aspects of complicated domestic and international travel
  • Organize all aspects for offsite conferences and external events; including catering and transportation
  • Expense Management - Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Subject matter experts for policies and procedures
  • Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain current organizational charts and Executive Bio's
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations including printing and binding for client meetings
  • Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly
  • Lead and coordinate Ad-Hoc projects as requested
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office and the ability to learn new or advanced features


  • Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
  • Effective interpersonal skills
  • Superior oral and written communication skills
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Advanced ability to organize and prioritize travel, calendar and expenses for busy senior leaders
  • Tact and good judgment in confidential situations and proven experience interacting with senior management
  • Possess the ability to adapt to a consistently changing environment
  • At least five years of administrative experience ideally supporting at the MD level

Contact: achauhan01@judge.com

This job and many more are available through The Judge Group. Find us on the web at www.judge.com

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