Executive Administrator
United Nations Federal Credit Union

Job Info

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Why join this team

This position is hybrid.

NYC Salary range: $75,000 - $85,000: commensurate to geographic location

As an Executive Administrator, you will be responsible for performing complex office administrative functions requiring confidentiality, initiative and independent judgment for the SVP, Chief Information Officer and SVP-Finance. You will also work collaboratively with their teams. You will be part of a seasoned team of executive support professionals. You will collaborate on organization-wide initiatives and events that serve to propel the organization's strategic direction and contribute to our corporate social responsibility impact.

What you'll do

• Partner with two C-Suite leaders to provide proactive level of daily administrative functions, including calendar oversight, expense report preparation, travel planning and various communications on their behalf
• Organize meetings, including scheduling, sending reminders, handling catering, preparing minutes as requested and facilitating various aspects of the meetings when necessary
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met, documents are accurate and error-free, and in compliance with the corporate brand
• Serve as the administrative liaison for internal committees. Prepare meeting materials and minutes to capture actions, decisions and other salient points for recordkeeping and follow up
• Assist with special projects as required
• Effectively interact with the executives' teams to plan high-quality events and team meetings designed to build their engagement with one another and the organization
• Collaborate with the executive support team to ensure that the organization's highest level of leadership can effectively execute their responsibilities
• Participate in teambuilding and learning to foster innovation in the executive support function and for personal professional development
• Prepare and/or maintain clearly written and organized procedures and processes pertaining to your role to ensure effective back-up coverage in your absence
• Back-up other executive administrators as necessary

What we're seeking

• An Associates or Bachelor's degree required
• Fluent in MS Office (Outlook, Word, Excel, PowerPoint); experience working with Adobe Professional and Concur (or other expense-related platform) desirable
• Excellent written and verbal communication skills
• Exceptional interpersonal skills with the proven ability to build relationships with key stakeholders
• Proven organizational skills and attention to detail
• Experience working remotely a plus
• Minimum five years of experience supporting executive-level leaders preferred but willing to train
• Experience preparing minutes of meetings and corporate presentations but willing to train

What makes you stand out

• Ability to support and adjust to executives with different working styles
• Self-motivated, personal leadership, ability to be discrete
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Aptitude for learning new software and systems

Who we are

UNFCU is a global not-for-profit financial institution that serves the UN community. We are committed to providing peace of mind to our members and colleagues and strive to achieve service excellence in all that we do. The best part of UNFCU is the people. Those that choose to work with us often find personal fulfillment, professional growth and a purposeful culture.

UNFCU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. UNFCU prohibits discrimination and harassment of any type. All applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by country, federal, state or local laws.

This job has expired.