Executive Assistant, CoInvestment
Carlyle Investment Management, LLC

Job Info

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Position Summary

The principal responsibility of this position is to provide executive administrative support the AlpInvest CoInvestment team based in New York. This role will also support the broader team of 10 professionals. In its totality, Co-Investments team consists of investment professionals split between New York, Indiana, Amsterdam and Hong Kong.

Key Duties/Responsibilities

• Work with full-service corporate travel agent to coordinate extensive travel (multi-leg trip with different time zones), for both international and domestic trips as needed
• Organize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from the Amsterdam, NY and HK offices, meeting confirmations, room reservation, guest registration, preparation of materials and presentations, general hospitality, catering)
• Assist with meeting coordination, printings and binding materials as needed
• Manage calendars, make appropriate Outlook and CRM invitations, and maintain annual meeting spreadsheet
• Update and revise internal team documents, spreadsheets, and databases
• Provide phone support by screening calls, taking phone messages, transferring phone calls to appropriate parties and arranging conference calls
• Organize receipts, prepare and file expense reports; working with AP as needed for timely payments
• Update address books and CRM entries, file and organize business cards
• Keep track of team members' days off and vacation spreadsheet
• Coordinate with Office Staff on team-wide responsibilities
• Support general NY office activities by collaborating with NY Office Team on social events
• Maintain confidentiality of all sensitive and confidential issues
• Assist in a wide variety of projects as assigned; and other reasonably related duties as assigned

Qualifications

Education & Certificates

• Bachelor's degree strongly preferred

Professional Experience

• At least 5 years' experience in a professional, corporate environment supporting senior professionals
• Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

Competencies & Attributes

• Highly organized, proactive mindset and willingness to go the extra mile
• Ability to prioritize effectively and juggle multiple urgent tasks
• Works well under pressure (with deadlines)
• Ability to work independently with minimal supervision with strong follow-through skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Positive attitude
• Team player

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $325 billion of assets under management and more than half of the AUM managed by women, across 498 investment vehicles as of March 31, 2022. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with nearly 1,900 professionals operating in 26 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business. As our Chief Executive Officer, Kewsong Lee, stated, "We seek to attract individuals from a broad set of backgrounds and experiences because we know that diverse teams ask better questions and inclusive teams find better answers. Our diverse and inclusive community makes us better partners and ultimately, helps us to build better."

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