Executive Assistant, Credit IR
Carlyle Investment Management, LLC

Job Info

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Position Summary

The principal responsibility of this position is to provide executive administrative support to Investment Professionals within the Credit Investor Relations group.

Key Duties/Responsibilities

• Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings for the team);
• Travel: Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings etc. (multi-leg trip with different time zones). This also includes troubleshooting travel problems, if they arise, when either Supervisor is traveling
• Phones: For senior Investment Professionals, answer phone lines and take messages as needed;
• Signatures: Facilitate getting signatures and sending-back to counter-parties outside the firm, specifically with respect to confidentiality agreements;
• Office Support: On occasion only, order supplies and retrieve guests/deliveries from lobby;
• Presentations: Help prepare presentation materials;
• Subscriptions: Manage research subscriptions;
• Conferences: Manage attendance to conferences and membership to business organizations;
• Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements;
• Research: On occasion only, provide internet research support;
• General: Assist with special projects as needed; Pro-actively anticipate work assignments whenever possible;
• Maintain confidentiality of all sensitive and confidential issues; and
• Other reasonably related duties as assigned.

Qualifications

Education & Certificates

• College degree preferred

Professional Experience

• Minimum of 3 years of experience supporting senior level management

Competencies & Attributes

• Excellent Microsoft Office Skills
• Strong organizational skills and attention to detail
• Ability to work independently with strong follow-through skills
• Excellent communication skills - both verbal and written
• Flexibility to juggle an extensive degree of multiple and changing priorities
• Resourcefulness in executing projects
• Collaborative/teamwork attitude ad skills a must
• Maintain positive attitude in a fast-paced and evolving work environment

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $325 billion of assets under management and more than half of the AUM managed by women, across 498 investment vehicles as of March 31, 2022. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with nearly 1,900 professionals operating in 26 offices in North America, South America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation. At Carlyle, we know that diverse teams perform better, so we seek to create a community where we continually exchange insights, embrace different perspectives and leverage diversity as a competitive advantage. That is why we are committed to growing and cultivating teams that include people with a variety of perspectives, people who provide unique lenses through which to view potential deals, support and run our business. As our Chief Executive Officer, Kewsong Lee, stated, "We seek to attract individuals from a broad set of backgrounds and experiences because we know that diverse teams ask better questions and inclusive teams find better answers. Our diverse and inclusive community makes us better partners and ultimately, helps us to build better."

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