Executive Assistant II
Kimberly-Clark

Job Info

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We are looking for a team oriented, innovative, hardworking individual to provide a full range of high quality executive administrative support to the NA Supply Chain Vice President and the NA Manufacturing Vice President. This individual will work closely with the Director of Strategy and Transformation to coordinate the NA Supply Chain Leadership Team master calendar, including coordinating meetings, senior leader presentations, board decks, leadership team meetings, town halls, etc.

Executive Assistants at Kimberly-Clark manage access to the Executives, maintain and modify the Executives' schedule, and ensure the Executives are made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the Executives, Supply Chain team members, and other visiting Executives as needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail oriented with excellent communication skills, and work independently to efficiently resolve issues.

The primary duties of this role include:

• Schedule Management: Manage the Executives' calendar, responding to requests for time and rescheduling when necessary. This may involve scheduling meetings and conferences while coordinating with multiple parties. Resolving conflicts and prioritizing tasks is a must.
• Travel Arrangements: Research, book, and manage Executives' travel itineraries; flights, accommodations, transportation, and meals. Assemble information needed for the travel and prepare materials including itineraries. Manage reconciliation of corporate credit cards for self and Executives and working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.
• Meeting Management: Prepare department, staff, and other large-scale meetings, agendas, meeting materials, and presentations, and assist with notetaking and follow-up. This includes scheduling the required conference space with the required technology, facilitating refreshments, and managing the budget for these meetings and/or conferences.
• Project and Task Management: Anticipate the Executives needs and proactively manage projects and tasks. Prepare presentations and reports, ensuring accuracy and clarity. Handle confidential business matters and work independently on special assignments.
• Office Management: Provide leadership/mentoring/training for, and coordination of, the NA Supply Chain Assistant group, identifying and actioning continuous improvement items and best practices. Order department office supplies and equipment. Prepare and submit requisitions per KC policy and procedures.
• Communication Hub: Act as a gatekeeper for the Executives. Screen phone calls, emails, and inquiries, and direct them appropriately. Categorize and prioritize the responses needed. Use initiative to prepare responses for signature and assemble background information from many sources. Follow up to ensure that proper and timely action is taken. Draft correspondence and prepare quality presentations. Respond to highly diversified inquiries from members of management, employees, and the general public. Provide courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided.
• Document Management: Maintain accurate records and files for easy retrieval when information is requested or needed, i.e., distribution lists.

About You

You're driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

To succeed in this role, you will need the following qualifications:

• Bachelor's degree OR High School Diploma /GED with at least 5 years of administrative support in a corporate environment, supporting executives
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong problem-solving and analytical skills
• Excellent written and oral communication, interpersonal, and organizational skills
• Proven experience managing complex schedules and priorities
• Ability to arrange travel (and understand international travel requirements), meetings, and catering
• Ability to multi-task in a fast-paced environment, with excellent time management skills
• Accuracy and high attention to detail
• A demonstrated ability to act independently, take initiative, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material
• Ability and willingness to work overtime on an occasional basis to meet workload demands
• Comfortable in a changing work environment
• Discretion and professionalism

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 - when prompted for employee ID, say "OTHER CALLER" - or kcchrprod@service-now.com for assistance. You must include the six digit Job # with your request.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

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