Executive Personal Assistant
Beacon Hill Staffing Group, LLC

New York, New York

Posted in Admin and Secretarial


This job has expired.

Job Info


Executive Leadership Coaching Firm is seeking to hire a fully remote Temporary Executive Personal Assistant to the CEO. This position will start ASAP and be fully remote. Hours are 9am-6pm, Monday-Friday. A 24/7 mentality is needed. The position will be roughly five months in duration.

Responsibilities:

  • Closely managing travel with an eye toward detail, CEO's preferences, and staying on top of real-time changes
  • Scheduling travel (includes flights, cars, hotels, etc.)
  • Managing calendars
  • Performing critical tasks for CEO and spouse
  • Working in tandem with additional Assistants to ensure seamless communication
  • Providing back-up coverage to the EA as needed
  • Organizing and planning team off site meetings and trips
  • Working closely with the Executive Assistant on scheduling and logistics
  • Assisting with primary phone coverage and personal calendar management and coordination
  • Coordinating personal travel and vacations (including flight arrangements, researching accommodations, itinerary prep, planning activities, etc.)
  • Updating and maintaining personal contacts in Outlook in coordination with the executive assistant
  • Managing all personal and medical appointments
  • Executing various projects with constantly shifting priorities
  • Creating and managing a task list to allow prompt follow-ups
  • Keeping track of commitments and deadlines, ensuring CEO and spouse are adequately prepared
  • Procuring office and household equipment, supplies and services as needed
  • Event planning and execution for business and personal, dinners, social gatherings, philanthropy, etc.
  • Personal shopping, executing special requests, errands, and related duties

Qualifications:

  • At least 5 years of experience at the personal assistant level in a professional services environment
  • Strong verbal and organizational skills; exceptional attention to detail
  • Strong interpersonal skills with the ability to work effectively with remote team
  • Ability to work with autonomy and function well in a startup environment
  • High level of initiative and responsibility with a dedication to quality
  • Outstanding organizational and time management skills
  • Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality regarding internal business matters

Compensation:

  • Hourly rate: $40/hr-$50/hr, DOE
  • Salary range when permanent: $90k-$105k, DOE

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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