Fiscal Specialist 1 - Billing Assistant (Non-Permanent)
South Puget Sound Community College

Job Info

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Our Opportunity

*This position is open until filled.*
South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified candidate for the non-permanent position of Fiscal Specialist 1 - Billing Assistant. This is a non-permanent position that will work no longer than 18 months.
This position is responsible for all billings of non-grant contracts and non-student billing for SPSCC. This includes billing other state agencies (e.g. school districts on Running Start Programs, Office of State Treasurer, WSAC, Department of Education, etc.). This position is also responsible for billing in house programs of the College such as Dental and Events Management. The Billing Specialist assists the Fiscal Specialist 2- AR Accounting Assistant in reconciling AR aging and follow ups of outstanding receivables.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of antiracist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district. And if that isn't enough? We also offer:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needsFine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programsThe Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary studentsA brand new Health & Wellness CenterFREE Bus service every 15 minutes to downtown Olympia and beyondFREE parking on our campuses - permits are not requiredOn-campus child carePercival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fallMany walking paths that are marked and on nicely paved sidewalksSPSCC promotes wellness with a variety of different workshops and events on campusLots of activities with our Artist & Lecture series, which are FREE for staff and facultyMany community events in the Kenneth J. Minnaert Center for the ArtsEmployee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.
What You'll Do

Billing

• Collaborates with Running Start Team to get the needed info for billing. Creates monthly or quarterly invoices on Running Start programs to bill School Districts
• Collaborates with Student Services to bill for College in the High School fees (CiHS) from high schools participating in the program. Creates monthly or quarterly invoices
• Collaborates with the departments handling In House programs of the college to create invoices which are:
  • Dental Office
  • Events & Management Department

Collaborate with AR Fiscal Specialist 2 and/or Financial Aid Department on EFT remittances received that need an invoice from Financial Aid State Grants

Collaborate with Student Financial Manager and/or Accounting Manager on G5 draw down for Financial Aid Federal Grants that need an invoice

Collaborate with Accounting Manager on billing the Office of the State Treasurer on VPA State Reimbursement

Financial Reporting

• Assists the AR Fiscal Specialist 2 in the analysis and reconciliation of Due to/Due From accounts of other State Agencies at year end
• Assists the AR Fiscal Specialist 2 in follow up collection of Outstanding Receivable monthly
• Coordinate with AR Fiscal Specialist 2 on identifying invoices to match deposits

Other Duties

• Assist other fiscal staff with month-end and year-end close and during peak times
• Perform other duties as assigned

Qualifications You Possess

Minimum Qualifications

• Two years of fiscal record keeping experience AND 15 quarter hours or 1-2 semesters hours of college level accounting.

Preferred Qualifications

• Experience or understanding of Generally Accepted Accounting Principles.
• Advanced knowledge of computers and software applications, especially MS Office - Excel, Word and Outlook.
• Experience with accounts receivable/payable and general ledger accounts.
• Strong organizational skills; strong aptitude for attention to detail and accuracy of information.
• Reliability to be on the job and be a productive team member in a busy department with monthly, quarterly, and annual deadlines and seasonal workload requirements.

To Apply

Applications must be completed online and include the following attachments:Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.Current Resume showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete. Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment. SPSCC is an Equal Opportunity EmployerSouth Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The college complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. The college is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.

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