Legal Services Coordinator/Paralegal
Levy Premium Foodservice

Job Info

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Department:

Home Office (Corporate)

Location:

Chicago, Illinois

With over 40,000 employees across 200 locations delivering $2 billion in revenue per year, Levy is responsible for millions of memorable guest experiences across some of the most iconic locations in the country.

The Legal Services Coordinator/Paralegal is responsible for overseeing liquor licensing for the Company, reviewing, and assisting with various form contracts, responding to information requests and various legal matters and administrative tasks. The Legal Services Coordinator/Paralegal will report directly to the General Counsel with a functional reporting relationship to all attorneys in the Legal Department.

RESPONSIBILITIES

• Managing liquor licensing efforts for the Company.
• Completing and overseeing discrete contract negotiations, including catering agreements and other form contracts.
• Prepare legal documents for review, approval, and use by attorneys, as requested.
• Analyze data and written reports as requested.
• Organize, maintain, and update department files.
• Understand and follow company records management policies and procedures.
• Assists in preparing responses to government agency inquiries (DOL, EEOC, etc.) as well as private litigant subpoenas.
• Provide administrative assistance as needed to include entering data base related billing and invoice information, answering phone, taking accurate message, scheduling meetings, drafting letters, scanning, copying, booking travel and creating expenses reports and other projects as requested.
• Creating a welcoming "open door" environment for internal clients and directs all service requests to the appropriate person within the Department.
• Aiding Department members in utilization of the necessary tools and training to perform their respective jobs and to grow within the Company.
• Preparing required budgets and assists in adherence to budget expectations.
• Other duties as assigned.

COMPETENCIES

Focusing on Clients & Consumers

• Takes a proactive approach to customer and stakeholder relationships; maintains regular contact
• Understand what is important to customers and stakeholders
• Monitors trends in feedback to identify possible improvements
• Work with others to ensure that client and consumer expectations are understood and exceeded
• Empower and support the team to deliver a great service
• Recognize and reward excellence

Developing Winning Teams

• Manages and motivates the team to build commitment and performance
• Manage scheduling and working patterns to optimize team performance
• Delegate work effectively, with clear objectives and timescales
• Tackle underperformance and hold people accountable
• Provide timely and constructive feedback, coaching and training to help people improve
• Resources and selects new recruits using Levy standards
• Lead communication with the team to build engagement (e.g. team briefings)

Building Strong Relationships

• Invest time understanding what is important to individuals or groups (e.g. clients, consumers, colleagues, suppliers)
• Build rapport and use questioning and active listening skills to develop understanding
• Use influencing skills and well thought out arguments to develop consensus
• Adapt own interpersonal style to meet the needs of different individuals
• Contribute ideas and opinions in a confident, straight forward way
• Demonstrate courage and confidence to tackle difficult issues

Seeing the Bigger Picture

• Have a broad understanding of the medium-term strategy for own Sector/Function
• Show passion and curiosity to understand changes or trends in the Sector or Function
• Communicate the Sector/Function strategy to own team clearly and effectively
• Understand the broad impact of medium-term strategies on day to day working
• Help others to understand how they contribute to the achievement of strategy
• Aligns ways of working to support the delivery of strategy

Innovating & Improving

• Encourage fresh thinking and initiative in the team
• Encourages feedback and suggestions for improvement
• Constructively challenge existing ways of working; aims to make things simpler and better
• Uses operational excellence tools to identify improvements
• Help the team to learn from mistakes
• Implement change to improve customer satisfaction and operational efficiency

Delivering Results

• Is energized by challenging goals and targets
• Understand basic financial information
• Use established formats or tools to interpret detailed business information for own area of responsibility
• Make balanced business decisions within guidance and precedent
• Manage budgets, working within defined procedures and authority levels
• Manage activity to deliver a safe and compliant operation
• Spot opportunities to improve efficiency and value for money in own area of responsibility

EXPERIENCE, SKILLS & QUALIFICATIONS

• 3+ years of paralegal experience at law firm or in-house position
• Paralegal certificate.
• Demonstrated superior collaboration and relationship building skills.
• Bachelor's degree or higher
• Excellent written and oral communication skills and the ability to effectively prioritize multiple tasks to meet deadlines
• Experience with handling licensing, including liquor licenses, in various jurisdictions across the country
• Experience drafting and reviewing simple contracts
• Proficient in MS Office, MS Word, Excel, eDiscovery techniques, and eBilling and matter management software
• Demonstrated superior collaboration and relationship building skills.

Levy is an equal opportunity employer. At Levy we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

This job has expired.