Office Manager
J. F. White Contracting Co.

Job Info

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JOB LOCATION

Office Manager will report to the project site, primarily sites are located within the Boston, MA area

EXPERIENCE

Construction experience preferred

PRIMARY RESPONSIBILITIES

• Data entry, including owner billings, subcontracts, change orders, purchase orders, and journal entries
• Execute Accounts Payable
• Review purchase order, subcontractor and vendor invoices for approval and payment
• Ensure that all daily timesheets are processed in a timely manner
• Process Certified Payroll documentation as required by the Owner
• Month end close process
• Provide monthly Financial reporting to project manager
• Ensure timely/accurate scanning and indexing of all correspondence/documents
• Create and maintain organized files
• Assist with billing and requisitions
• Work closely with project manager and external partners including subcontractors and superintendents
• Ensure COI's for Subs are current and Compliance Spreadsheet is kept up to date
• Setup field office with the assistance of the Project Engineer
• Maintains office equipment and office supplies
• Welcome on-site visitors; determine nature of business, and direct visitors to appropriate personnel
• Answer and direct incoming telephone calls
• Facilitates onboarding of tradespeople and retention of records

Hourly rate dependent upon experience-

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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