Project Coordinator
University of Virginia

Job Info

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The Office of Nursing Research at the University of Virginia seeks a Project Coordinator to provide fiscal and administrative support for the Office of Nursing Research, including processing expenditures, scheduling meetings, and other tasks as assigned. The incumbent work at the task level, under direct supervision, and follow prescribed procedures and protocols.

Ranked among the top nursing schools in the nation by US News and World Report, UVA aims to create a diverse community of students, scholars, and staff who aspire to achieve excellence in education, research, and clinical experiences. The UVA School of Nursing has been actively engaged in IDEA, our Inclusion, Diversity and Excellence Achievement initiative. We are deeply committed to developing a community that is inclusive, respectful, and considers diversity to be a key part of our excellence. We seek applicants whose experience, research, and teaching have prepared them to substantially contribute to this mission. We welcome, in particular, applicants from groups who have been historically underrepresented in nursing, including racial and ethnic minorities, LGBTQ+, veterans, people with disabilities, and men.

Responsibilities:

• Work in conjunction with ONR pre and post award team to prepare expenditure reports for review by leadership.

• Process payments for external reviewers, ONR programs, grant reviews.

• Collect receipts for monthly reconciliations and year-end reporting.

• Process reimbursements for Research Faculty travel and expenses.

• Support ONR with calendar management.

• Monitor office supply needs for ONR operational team, purchase needed supplies using a T&E card.

• Prepare minutes for ONR program meetings as requested, and track activity on assigned action items.

• Support ONR staff by facilitating project logistics such as scheduling meetings (in person and/or virtual) and reserving conference rooms.

• Assist with coordinating reports and preparing materials for presentations and/or sponsor communications.

• Assist with collecting and maintaining website information related to Research Programs.

• Conduct surveys and evaluations for research programs and prepare reports for leadership.

• Assist with coordination of faculty and post-doc recruitment/onboarding.

• Assist with students and Research assistant hires and onboarding.

• In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications:

• Associate's degree

• One year of experience. Two years of relevant experience may be considered in lieu of a degree.

• Proficiency with Microsoft Office Suite (in particular Excel, Outlook, and Word)

Preferred Qualifications:

• Bachelor's degree

• Preference will be given to applicants who have worked in a support position in academia, specifically research academia, and who have experience with UVA current software systems and programs.

Compensation:

The Anticipated Hiring Range for this position is $40,000 - $50,000. This is a full-time non-exempt level position with UVA benefits. Employee benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs

• Retirement through the Virginia Retirement System

• Tuition and professional development benefits

• Employee wellness program featuring activities to earn up to $500/year

For this position, the selected candidate will need to complete the required background checks prior to the start date of the position.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs search for requisition R0044014. Internal applicants must apply through their UVA Workday profile. Complete the application, and upload the following Required materials:

• CV/Resume

• Cover Letter detailing your interest in the position

***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration.***

This position will remain open until filled. This position will not sponsor applicants for work visas.

For questions about the position, please contact Ashley McFadden, Senior Grants Administrator at eam4qc@virginia.edu. Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at hjv5vm@virginia.edu.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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