Records and Imaging Clerk
Ricoh

Job Info

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POSITION PROFILE

Creating, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files. Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information. Most contact is internal to the organization.

JOB DUTIES AND RESPONSIBILITIES

• Tasks:
• Perform basic records center operations in accordance with established records Inventory Management procedures.
• Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.
• Receive files for entry into Records Management System (RMS); review for accuracy and enters data.
• Sort, classify, and code material for filing and shelving.
• Prepare new files within file classification plan.
• Generate labels and bar coding as necessary to track files.
• Accurately performs filing and interfiling of loose items on timely basis.
• Perform assigned tasks that support the organization's legal hold process.
• Perform database queries and reports of activities as needed.
• Retrieve and arrange file delivery as requested.
• Access, compile, gather, and issue requested records and information.
• Receive and process records transferred to inactive storage in accordance with established schedules.
• Perform assigned tasks supporting the implementation of the organization's approved retention schedule.
• Scan records as directed, saving images in accordance with ESI policies and procedures.
• Communications with offsite storage vendors.
• Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.
• Manage physical boxes.
• Provide exemplary customer service.

QUALIFICATIONS (Education, Experience, and Certifications)

• Minimum high school diploma or equivalent.
• Experience in operating office equipment such as reprographics equipment, calculators, and reader/printers preferred.
• Strong customer service and communication skills.
• Good typing skills and basic computer skills with diligent attention to detail.
• Experience with file room operations preferred
• Attention to detail very important.
• 10-Key experience preferred
• Ability to handle special projects assigned by records specialists/managers and supervisor.

At Ricoh, we embrace and respect the collective and unique talents, experiences, and perspectives of all people. Together, we inspire remarkable innovation. That is how we live the Ricoh Way. And with our commitment to ethics, you can be sure that we are doing it with transparency, integrity, and corporate social responsibility.

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

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