Retreat Center Coordinator - Allerton Park and Retreat Center (155325)
University of Illinois

Job Info

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Job Details

Description:

Retreat Center Coordinator

Allerton Park and Retreat Center

University of Illinois at Urbana-Champaign

The University of Illinois at Urbana-Champaign has an opening for a Retreat Center Coordinator at Allerton Park and Retreat Center near Monticello, Illinois. Reporting to the Retreat Center Manager, this individual will oversee the day-to-day Retreat Center operations and assist with implementation of standards set forth by Retreat Center Manager.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit http://go.illinois.edu/EEO.

Duties and Responsibilities:

• Responsible for sales, contracting, planning, invoicing, and executing all weddings, conferences, retreats, and special events in order meet revenue targets

• Assisting in the creation, organization, and execution of Allerton-hosted special events, including the following annual events- Winter Women's Retreat; Valentine's Weekend; Plant Sale; Spring Soiree; Themed Dinners; An Evening with Poe; and Holidays

• Obtaining proper quotes and invoices from vendors to set-up purchase orders and payments
• Scheduling Event Staff (Set-up, security, bartenders, front desk)
• Responsible for alcohol ordering, inventory, and stocking
• On-site event management
• Acts as point of contact and oversees caterers and other on-site vendors to ensure consistently high-quality food and service
• Maintains high standards of quality control in all aspects of hospitality service including event execution, food and beverage service, and the appearance of event facilities

This position will be required to work evenings as needed, as well as weekend events.

Required education and experience:

• Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
• One year of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.
• Demonstrated experience in hospitality and sales

Preferred education, experience, and qualifications:

• 4 years' experience in the hospitality industry.
• Broad understanding of and experience with large research universities, faculty, and students.
• Extensive experience with the food and beverage industry with emphasis on catering services.

Successful candidates will have the following:

• Broad understanding of marketing techniques used to attract meetings weddings and events.
• Attention to detail, as well as strong organizational skills.
• Ability to work both independently and as part of a team.
• Ability to effectively prioritize responsibilities.
• Proficiency in MS Word, Excel, PowerPoint; Adobe Acrobat, and Outlook.
• Strong written and oral communication skills.
• Ability to work with diverse populations.

Appointment Information:

This is a full-time Civil Service Events Administrator Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after December 6, 2021. Salary is commensurate with experience.

To Apply:

Applications must be received by December 6, 2021. Apply for this position using the "Apply for Position" button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) for all degrees attained including Bachelor's degree, and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the "Apply for Position" button below. Applications not submitted through this website will not be considered. For further information regarding this position, you may contact Jennifer Steiling at steiling@illinois.edu. For questions about the application process, please contact 217-333-2137.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:

Office of the Chancellor

Category:

2-Administrative

Title:

Retreat Center Coordinator - Allerton Park and Retreat Center (155325)

Open Date:

11/02/2021

Close Date:

12/06/2021

Organization Name:

Allerton Park and Retreat Center

This job has expired.