Senior Payroll Administrator - Office of Controller, full-time
Rehabilitation Institute of Chicago

Job Info

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About Shirley Ryan AbilityLab
Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you will be part of our life-changing Mission and Vision. You'll work in a truly inclusive environment where diversity and equity are championed through words and actions. You'll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You'll play a role in something that's never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advance Human Ability, together.

General Summary
The Senior Payroll Administrator, will prepare and process the bi-weekly payroll using ADP Workforce Now and ADP Enterprise eTIME. The Senior Payroll Coordinator performs a variety of timekeeping and payroll processing activities, including verifying wage and overtime calculations, reviewing deductions, processing pay requests and corrections and answering employee questions regarding payroll taxes, deductions and policies.

The Senior Payroll Administrator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Senior Payroll Administrator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, & Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

The Senior Payroll Administrator:

1. Prepares bi-weekly payroll according to policy, procedures, and regulations using ADP Workforce Now. Reviews Enterprise timecards, processes, calculates, and posts actions including retroactive payments, benefit payments, wage assignments and garnishments. Prepares, balances, and corrects payroll reports.
2. Audits and enters Travel and Business Expense Reports to payroll system with appropriate documentation and signatures based on IRS regulations.
3. Processes payroll related filings and reporting such as 401(k) and 403(b) contributions and HSA.
4. Updates and maintains Enterprise eTIME system and provides training to employees and managers regarding time and attendance system when needed.
5. Assists with auditing of various payroll areas such as timekeeping records and special projects.
6. Assists with gathering information required for internal and external audits, and prepares requested schedules, working directly with auditors.
7. Researches and resolves questions from employees and management as they relate to the processing of payroll information such as payroll corrections, direct deposit accounts, payroll taxes, deductions and policies.
8. Communicates with Human Resources department to ensure the integrity of payroll data related to new hires, terminations, transfers rate changes, retroactive payments, incentive payments, tuition reimbursement payment, and employment verifications.
9. Maintains accurate payroll records and employee files, including manual checks and reconciliation of payroll accounts. Ensures disbursement of bi-weekly payroll, including garnishments, benefits, taxes and any irregular payments.
10. Processes manual checks as required, corresponding with Finance department to print checks and upload SafePay/Positive Pay file to financial institutions.
11. Investigates, analyzes and resolves employee issues in a timely manner, related to payroll processing.
12. Documents and updates procedures researching and preparing special reports for management as needed.
13. Establishes required tax documents and company identifiers in each state Shirley Ryan AbilityLab has Employees.
14. Coordinates and communicates changes in taxes, unemployment, workers compensation and other payroll related filings to appropriate departments.
15. Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab. Cross-Trained to perform additional responsibilities in the Finance Department.

Reporting Relationships

1. Reports directly to the Payroll Manager

SRAlab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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