Sr. Administrative Assistant
Cushman & Wakefield

Philadelphia, Pennsylvania

Posted in Health and Safety


This job has expired.

Job Info


Job Title
Sr. Administrative Assistant
Job Description Summary
The Sr. Administrative Assistant will provide administrative support including some marketing for brokers in the Philadelphia market. This includes, tour books, flyers, eblast, answering phones, and other administrative duties.
Job Description
Key responsibilities

Administration and Office Support

  • Assist in planning and coordination of basic travel arrangements
  • Organize, assist, and lead internal meetings and events as required
  • Evaluate and document innovative service delivery options and share insights across markets
  • Ensure company policies are followed

Marketing Support to Dedicated Brokers
  • Provide marketing support and assistance in coordination of all aspects of the internal and external corporate marketing/branding of Cushman & Wakefield
  • Working in PowerPoint and InDesign
  • Prepare general correspondence, memos, proposals, agreements, charts, tables, and graphs
  • Proofread copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy
  • Assist with creating/editing the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. (using corporate standard templates)
  • Apply corporate image to all material and maintain consistency in appearance
  • Create and execute ideas for brokers and client promotional items
  • Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics
  • Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics
  • Coordinate event and project planning; may specialize in events, PR, etc.
  • May be asked to provide some content development

Track Opportunities, Listings, and Deal-Related Expenses
  • Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Project Coordinators
  • Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed
  • Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
  • Track expense budgets for all deals and escalate to Director of Market Operations, as needed
  • Update CRM upon closing of deals
  • Work with Project Coordinator to collect necessary documentation and deliver to Revenue Accountant

Enter Expense Reports
  • Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Project Coordinators
  • Attribute expenses to specific deals or other codes and track against deal budget
  • Enter expense reports into Workday

Vendor Management / Administration
  • Enter all new local vendors into Workday and update data as needed
  • Process all invoices for office or region in absence of Office Manager

Coordinate Events and Conferences
  • Coordinate catering, conference room space, invitations, and other event planning activities as needed

File Management
  • Maintain files, such as documents provided by operations staff, including Managing Principal or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.

Manage Phones
  • Answer and screen all incoming calls and relay messages
  • Communicate with operations staff, fee-earners and Managing Principal
  • Handle the calls with discretion per the request of the operations staff, fee-earners, and Managing Principal
Reporting relationship

Role will report to the following:

  • Office Manager or Market Director of Market Operations

Metrics

Role will be evaluated on the following:

  • Positive attitude
  • Professionalism
  • Efficiency and dependability
  • Organization
  • Customer service and people skills
  • Desk and phone coverage
  • Turnaround time

BACKGROUND EXPERIENCE and Competencies

  • High school diploma or GED
  • 3-7 years of administrative support experience, commercial real estate experience preferred
  • Marketing coordinator and/or office experience a plus
  • Executive level professional support experience a plus
  • Exposure to project and process management
  • Proven ability in conflict resolution
  • Excellent written, oral, and presentation skills
  • Strong Microsoft Office Suite skills
  • Ability to plan, organize, and manage processes
  • Knowledge of department policies and guidelines
  • Knowledge of HR practices and office administrative dutiesKey responsibilities

    Administration and Office Support
  • Assist in planning and coordination of basic travel arrangements
  • Organize, assist, and lead internal meetings and events as required
  • Evaluate and document innovative service delivery options and share insights across markets
  • Ensure company policies are followed

  • Marketing Support to Dedicated Brokers
  • Provide marketing support and assistance in coordination of all aspects of the internal and external corporate marketing/branding of Cushman & Wakefield
  • Working in PowerPoint and InDesign
  • Prepare general correspondence, memos, proposals, agreements, charts, tables, and graphs
  • Proofread copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy
  • Assist with creating/editing the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. (using corporate standard templates)
  • Apply corporate image to all material and maintain consistency in appearance
  • Create and execute ideas for brokers and client promotional items
  • Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics
  • Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics
  • Coordinate event and project planning; may specialize in events, PR, etc.
  • May be asked to provide some content development

  • Track Opportunities, Listings, and Deal-Related Expenses
  • Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Project Coordinators
  • Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed
  • Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
  • Track expense budgets for all deals and escalate to Director of Market Operations, as needed
  • Update CRM upon closing of deals
  • Work with Project Coordinator to collect necessary documentation and deliver to Revenue Accountant

  • Enter Expense Reports
  • Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Project Coordinators
  • Attribute expenses to specific deals or other codes and track against deal budget
  • Enter expense reports into Workday

  • Vendor Management / Administration
  • Enter all new local vendors into Workday and update data as needed
  • Process all invoices for office or region in absence of Office Manager

  • Coordinate Events and Conferences
  • Coordinate catering, conference room space, invitations, and other event planning activities as needed

  • File Management
  • Maintain files, such as documents provided by operations staff, including Managing Principal or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.

  • Manage Phones
  • Answer and screen all incoming calls and relay messages
  • Communicate with operations staff, fee-earners and Managing Principal
  • Handle the calls with discretion per the request of the operations staff, fee-earners, and Managing Principal
  • Reporting relationship

    Role will report to the following:

  • Office Manager or Market Director of Market Operations

  • Metrics

    Role will be evaluated on the following:

  • Positive attitude
  • Professionalism
  • Efficiency and dependability
  • Organization
  • Customer service and people skills
  • Desk and phone coverage
  • Turnaround time

  • BACKGROUND EXPERIENCE and Competencies

  • High school diploma or GED
  • 3-7 years of administrative support experience, commercial real estate experience preferred
  • Marketing coordinator and/or office experience a plus
  • Executive level professional support experience a plus
  • Exposure to project and process management
  • Proven ability in conflict resolution
  • Excellent written, oral, and presentation skills
  • Strong Microsoft Office Suite skills
  • Ability to plan, organize, and manage processes
  • Knowledge of department policies and guidelines
  • Knowledge of HR practices and office administrative duties
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.


This job has expired.

More Health and Safety jobs


Yukon-Kuskokwim Health Corp
Bethel, Alaska
Posted about 2 hours ago

Yukon-Kuskokwim Health Corp
Bethel, Alaska
Posted about 2 hours ago

Yukon-Kuskokwim Health Corp
Bethel, Alaska
Posted about 2 hours ago

Job Alerts

Provide an email, zip code for jobs, and/or job category to subscribe to job alerts. Learn more now.


*By subscribing, you agree to our Terms and Privacy Policy.