Sr. Grant Administrator Emergency Medicine
Brigham & Women's Hospital(BWH)

Job Info

With direct supervision by the Director of Research Operations and Administration in the Department of Emergency Medicine at Brigham and Women's Hospital, this role will provide grants management support in the preparation of grant proposals, monitoring and processing transactions of project expenses, invoicing contracts and submission of required reports for designated awards. The Department of Emergency Medicine's research portfolio includes traditional clinical research as well as humanitarian-focused research conducted in collaboration with the Harvard School of Public Health's Harvard Humanitarian Initiative.


1. Support the grant proposal and reporting process throughout all stages of the grant life cycle
2. Prepare and assist with grant application submissions:
> Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, DoD, HHS, NASA, USAID, foundation, international agencies, industry.
> Preparing budgets with input from investigators
> Completing sponsor forms
> Providing feedback to investigators on regulatory and procedural aspects of a grant
> Liaising with Partners Healthcare Research Management and Brigham and Women's Hospital Compliance office on proposal review and complexities
> Working under short deadlines
3. Maintaining familiarity with sponsor (e.g., NIH) and Partners Research Management policies and procedures
4. Prepare contract requests, purchase orders and eChecks as needed
5. In coordination with Research Finance, assist with contract billing and receivables
6. Verify research compliance with specific areas (human subjects research, cost shares, travel policies)
7. Generate financial reports, present updates, update tracking sheets, and conduct financial analysis
8. Regular and ad hoc reporting on proposals, awards, spending, deficits and other key metrics upon request
9. Manage salary allocations across budgets and grants
10. Reconcile accounts and resolve financial discrepancies
11. Work with Partners Research Management, Partners CTO and Partners Innovations offices to manage lifecycle of research awards and contracts
12. Work with HHI staff and faculty, and Finance and Grant Administration partners at Harvard T. H. Chan School of Public Health to manage joint grants, resources, and subcontracts
13. Assumes additional responsibilities as assigned, including NIH audits
14. Performs other duties as assigned

As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

QUALIFICATIONS: Bacherlor's Degree


Minimum 3 years of experience in academic research grants administration. Five plus years of experience preferred.

Must possess ability to thrive in a high-volume, deadline-driven, team-oriented environment. Must be able to coordinate multiple activities simultaneously and have the judgment, flexibility, responsiveness to reprioritize to accommodate emergency requests. Must possess ability to learn quickly, retain knowledge and work with confidence.

Additional Requirements:
• Requires independent and strong organization and communication skills and customer service focus.
• Requires rapid or timely responses to requests
• Attention to detail a must as well as ability to accurately prioritize workflow
• Working knowledge of Microsoft Excel, Access, Word and Adobe Acrobat computer applications.
• Understanding of modern web-based applications and systems
• Excellent verbal and written communication/interpersonal skills
• Must be accurate, organized and able to work with large amount of financial data
• Ability to follow directions with minimal supervision
• Ability to use algebra to create calculations to find an unknown quantity
• Ability to collaborate effectively with clinicians, researchers and administrators
• Ability to collaborate effectively with international colleagues

EEO Statement
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.

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