Sr. Project Coordinator- International Medical Affairs Institute
University of Miami

Job Info

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Current Employees:

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The University of Miami is currently seeking Senior Project Coordinator to work at the Dominion Tower in Miami. The incumbent coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS

• Assists with the assignment of tasks to internal teams to include schedule management.
• Assists with budget preparation and tracks all project related expenditures.
• Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
• Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
• Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
• Organizes, attends and participates in project meetings.
• Prepares necessary presentation materials for project meetings.
• Records minutes and takes detailed notes during meetings.
• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
• Adheres to University and unit-level policy and procedures and safeguards University assets.
  

Department Specific Functions

• Manages organization and documentation of continuing education activities for reporting purposes. 20%
• Coordinate various conferences, including liaise with the Hotel Staff to include, DOCCS, Conference Services Managers, Catering Managers, Group Sales Managers, Banquet Department and Group Coordinators, to plan special requests for clients and special events 20%
• Develops and administers evaluation surveys and assists with data collection and analysis to maintain the quality of education programs. 10%
• Records and maintains education intervention data: attendance, case presentations, evaluation surveys. 10%
• Provide technical assistance and coordination services to investigators on funded research projects, e.g., recruitment and retention strategies, developing and testing recruitment materials, and questionnaires, assisting in research training activities, data collection and managing databases. Support the regulatory submission and document filing on new and current clinical research studies. 15%
• Develops data verification methods and standard system procedures. 10% Submit medical educational grant applications 5%
• Supports walking/virtual observership rounds in the hospital 5%
• Performs other duties as assigned by the Program Director 5%

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Bachelor's degree preferred.

Experience:

Minimum 3 years of relevant experience

#LI-FA1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
c105

This job has expired.