Training & Office Coordinator
Wood PLC

Job Info

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JOB DESCRIPTION

The incumbent of the position will provide coordination of training completion and reports for the Business Unit along with administrative office support for the local Sheridan office and field employees.

The selected individual will work directly with the Safety Department, HR Department, Project Managers, Operations Managers, office and field personnel. This position encompasses a variety of tasks related to training and business operations. The incumbent will be responsible for overseeing training records of over 1000 employees to include training set-up, running reports and tracking completion data. Additionally, the position will involve data entry and management, cell phone set-up and management, travel arrangements, expense reports, ordering office supplies, maintaining electronic driver files, among other things.

The incumbent must be comfortable working with spreadsheets, must be well-organized, able to manage multiple activities and priorities with the ability to remain on task despite interruptions. They must be comfortable communicating via phone and email and be able to identify the appropriate type of communication to be used for the situation. The ideal candidate will be able to identify issues and formulate an appropriate response and solution to the issue. They must be able to work independently and as a team and be comfortable asking questions and seeking assistance as needed. This position is an office-based position with minimal travel to field sites; remote work is not an option. The work schedule will be between the hours of 7:30 a.m. and 5:00 p.m. Advancement opportunity is available as the business unit grows.

Authorization to work lawfully in the US without sponsorship from Wood is required.

RESPONSIBILITIES

• Strong verbal and communication skills
• Strong organizational skills
• Ability to use Excel, Microsoft Work and Outlook
• Must be able to enter data and run reports in Excel
• Ability to extract Excel data and correctly use that data to formulate reports
• Able to work independently, prioritize and meet tight deadlines
• Ability to work with people of diverse backgrounds, experience, and projects
• Able to troubleshoot basic cell phone technology issues, including iPhone and Samsung
• Confidentiality for sensitive organizational and manager information is essential

QUALIFICATIONS

• Proficient in Excel
• High School Diploma or GED required
• 1-3 years of admin experience working in a professional environment
• Attention to detail
• Strong organization skills with excellent time management
• Flexibility and willingness to assist where required across the business
• Phone & computer set-up knowledge a plus
• Professional verbal and written communication skills
• Valid driver's license
• Work independently and as a team
• Ability to speak and understand Spanish is a plus but not required
• Must be able to pass pre-employment drug test and background check
• Positive attitude and willingness to assist in other duties as needed

This job has expired.