Transactional Legal Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Fantastic in-house opportunity for a bright and professional legal assistant.

Principal Duties & Responsibilities:

• Manage assigned items in Legal group inbox, manage documents in research management system, and assign tasks to relevant Legal team members
• Support Legal initiatives, projects, and documentation, including ideating and implementing process improvements, while maintaining and updating written procedures for all core tasks
• Maintain document management system and process documents through proper execution and recordkeeping procedures
• Act as project manager on ad hoc projects assigned by the Legal team in support of the team's initiatives and goals
• Anticipate and proactively address teams' needs, including but not limited to managing and communicating project deadlines, requiring a high level of independence and flexibility
• Update team project tracking chart for changes in status of prospective investments and maintain team metrics for reporting
• Assist Legal Analyst in response to anti-money laundering/know your customer (AML/KYC) requests and in reviewing and providing edits to subscription and other documents
• Take notes and manage agendas for meetings
• Provide annual good standing maintenance and updates to officer's certificates and standard tax forms (W-9) for investing entities, liaising with registration agent as needed
• Process all team expense receipts and reimbursements within a timely manner
• Assist with registration/payment for professional organizations and continuing education courses
• Arrange team member travel including flights, hotels, trains, and car service
• Schedule appointments, meetings, reservations, and catering, supporting relevant logistics needs
• Use sound judgment to escalate any potential liabilities or identified process or control gaps
• Notarize and gather apostille certificates for documents
• Provide general back-up support to the office services and administrative support teams in the event of an absence (e.g. mail, reception coverage, and kitchen maintenance)

Qualifications & Skills:

• High school diploma or equivalent required
• Minimum of five years legal administrative experience required
• Certified as a public notary (at hire or shortly thereafter)
• Excellent oral and written communication skills
• High attention to detail
• Ability and desire to work on a team with comfort working independently
• Superior computer skills, including fluency in Outlook email and calendaring, and Microsoft Office Suite
• Experience or demonstrated interest in Co-Pilot or other AI tools a plus; experience in DocuSign a plus
• Proven ability to take initiative and work independently with minimal supervision, as well as demonstrated ability to set priorities and juggle multiple activities at once, often working under pressure and with frequent interruptions
• Keen judgement, intelligence, initiative, resourcefulness, and diplomacy
• Ability to deal with confidential information and/or issues using discretion

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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