US - Administrative Assistant
Church World Service, Inc.

Miami, Florida

Posted in Not for Profit and Charities

Job Info

Position Title: Administrative Assistant

Reports To: Associate Director

Team: Southeast Region

Job Location:Southeastern Region Based in Miami, FL

Grade Level: 4

FLSA & Non-Exempt

Union Status: Non-Bargaining


Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

This Administrative Assistant position provides support for one or more managers by performing a variety of clerical and administrative tasks.

Essential Duties:

• Assist in credit card spreadsheet allocations and maintain electronic files as necessary.

• Maintains electronic files as necessary.

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed.

• Responds to and resolves administrative inquiries and questions.

• Coordinates and schedules travel, meetings, and appointments for managers and/or supervisors.

• Prepares agendas and schedules for meetings as requested.

• Manage multiple projects simultaneously with timely follow through.

• Serve as event coordinator for outreach and meeting events.

• Make arrangements for needed facilities, furniture, catering, meeting/presentations.

• Manage departmental supply orders and distribution.

• Assist in translation of various documents and interpreting.

• Perform other related administrative duties and special projects as assigned.


• Excellent interpersonal skills, the ability to work independently, and as part of a team.

• Strong writing skills and computer literacy are required.

• Serve as backup for Legal Department mail duties.

• Serve as backup for payroll/timesheet review and submission.

• Strong professional ethics and sensitivity in dealing with confidential matters.

• Highly organized, reliable and detail oriented.


Associate Degree or a minimum of 3 years equivalent work experiences.


Experience working in an office, performing varied and specialized program and administrative tasks. Demonstrated experience in managing communications, maintaining administrative systems, preparing correspondence, uses standard office equipment and computer applications.

Other Skills:

Computer literacy is essential, with strong skills in spreadsheet, word processing and email applications. Ability to use standard office equipment in performing varied activities. Knowledge of a secondary language (Spanish or Creole) would be beneficial.

Special Requirements:

• Must have a valid driver’s license and suitable transportation.

• Must complete motor vehicle record check.

• Must be willing and able to travel.

• Background check required.

CWS’ U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).

CWS offers a competitive benefits package that includes:

•403 (b) Retirement Plan

•Medical, Dental and Vision Insurance

•Paid Time Off

•Life Insurance and AD&D

•Long Term and Short Term Disability

•Employee Assistance Program (EAP)

•Health Savings Account

•Flexible Spending Accounts

• Commuter Benefits

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